# Data Storage & Access

## **Business Technology (BT) Department – Data Storage & Access**

### **Overview**

The **Business Technology (BT) Department** at BEC Arabia follows a structured **SharePoint-based data storage system** to ensure secure, organized, and efficient management of IT infrastructure, cybersecurity, enterprise applications, and digital transformation initiatives.

* **All IT and technology-related files must be stored in SharePoint** to maintain data security, integrity, and accessibility.
* **Emails, USBs, and external storage should not be used for document sharing.**
* **Department employees have automatic access** to the Business Technology SharePoint folder based on their roles.
* **Cross-department access requires approval** from the Business Technology department head before requesting access from the **Business Technology (BT) team** at <servicedesk@becarabia.com>.

**Need access to a folder?** Contact your department head or email BT support for approvals.

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### **Quick Access to Business Technology SharePoint Folders**

Click on a folder name to open it directly in SharePoint.

#### **📁 Business Technology Department Main Folders**

| **Folder Name**                               | **Description**                                                                  | **Access Link**                                                                                                                      |
| --------------------------------------------- | -------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------ |
| **📜 Policies & Procedures**                  | IT policies, cybersecurity frameworks, standard operating procedures.            | [Open Folder](https://becarabia.sharepoint.com/:f:/s/information.technology/ErKWCpAkooRIvfbf5o1iY9gBc-TfHPEggOiyNbl9Cz0qdA?e=cK4Iwm) |
| **📊 Reports & Analytics**                    | IT system performance reports, network usage analysis, security logs.            | [Open Folder](https://becarabia.sharepoint.com/:f:/s/information.technology/ErU0hfC8ui5JkmdekH1nFvIB4dK5usmN0iyuvTpDoaGEFQ?e=5rXESJ) |
| **📝 Forms & Templates**                      | IT service request forms, user access approval templates.                        | [Open Folder](https://becarabia.sharepoint.com/:f:/s/information.technology/Egaf08IzyF9NpcYp8lhnOJsBWU_o1GcNHOHAi2unJlLT6Q?e=2rpBZ3) |
| **📂 IT Infrastructure & Network Management** | Server configurations, network topology diagrams, firewall rules.                | [Open Folder](https://becarabia.sharepoint.com/:f:/s/information.technology/ErmUH0Q0ybFKm6gpEHYA7gUB8rpC05_2te5PW5YTTTxGNg?e=iFia80) |
| **✅ Compliance & Audit Records**              | IT security audits, regulatory compliance reports, Microsoft 365 governance.     | [Open Folder](https://becarabia.sharepoint.com/:f:/s/information.technology/EmdeI-jdXztGnAV50ZMC0TUBVu5eX6A8_3IWBE27e5gw5g?e=LwX5ih) |
| **🎓 Training & Development**                 | IT training materials, cybersecurity awareness programs, software documentation. | [Open Folder](https://becarabia.sharepoint.com/:f:/s/information.technology/EnWn874dWARLs-N5Xk3YMd8BtkMXBDsZVMXDhFhKffqXuA?e=gbd9tH) |
| **✉️ External Correspondence**                | Communication with vendors, software providers, regulatory bodies.               | [Open Folder](https://becarabia.sharepoint.com/:f:/s/information.technology/EiE16TSGIbBAlSSQcqlikUIBHUGOQHWj-pdNXdOHi9kAOw?e=sddHzg) |

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#### **📁 Additional Business Technology Subfolders**

| **Folder Name**                           | **Description**                                                          | **Access Link**                                                                                                                      |
| ----------------------------------------- | ------------------------------------------------------------------------ | ------------------------------------------------------------------------------------------------------------------------------------ |
| **📑 Enterprise Applications & Software** | Microsoft 365, Power BI, ePROMIS ERP, Primavera, Aconex configurations.  | [Open Folder](https://becarabia.sharepoint.com/:f:/s/information.technology/EowRd6lBMs5BohAatfqzu0oBB2Z3wupQWxpxzDpW-ZM-WA?e=uEzC0P) |
| **📈 Cybersecurity & Risk Management**    | Microsoft Defender, firewall settings, data breach response plans.       | [Open Folder](https://becarabia.sharepoint.com/:f:/s/information.technology/EubhloNQek5Ctwk7k6IfI58B4XhJOt8Kuz42DiAoTtbJsA?e=yvz9bK) |
| **📜 Cloud & Data Storage Management**    | Azure AD, SharePoint governance, backup and recovery plans.              | [Open Folder](https://becarabia.sharepoint.com/:f:/s/information.technology/EvbALAa2T9hHs0EU22iTpiEBfquUAicRPgYsoUCFQ5AeEQ?e=gCKmkg) |
| **🎤 IT Service Desk & Support Logs**     | IT incident reports, troubleshooting guides, SolarWinds monitoring logs. | [Open Folder](https://becarabia.sharepoint.com/:f:/s/information.technology/Esf4Bk7bL9NBnO6GkwwX1lQBDNU6jTtu0bbNYG0E_gm4vA?e=iqkS8b) |

***

### **Data Governance & Compliance**

* **All IT and digital transformation documents must remain in SharePoint** to ensure security, compliance, and accessibility.
* **Quarterly audits** will be conducted to track document access and ensure compliance.
* **Unauthorized data sharing will be subject to IT policies and security measures.**

**Need access?** If you require access to a Business Technology document but do not have permission:

1. Request approval from the Business Technology department head.
2. Submit an access request to <servicedesk@becarabia.com> with department head approval.

***

### **Important Notes for Business Technology Team**

* **Do not store IT-related documents in personal storage, USBs, or external cloud services.**
* **Use the SharePoint folders above for all official IT-related files.**
* **Keep folder names descriptive and structured for easy AI searchability.**

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### **Need Help?**

For technical support or access requests, contact **<servicedesk@becarabia.com>**\
Approval is required from the Business Technology department head before submitting IT requests.
