# Logistics

## **Logistics Department Overview – BEC Arabia**

#### **Optimizing Material Flow, Fleet Management, Workforce Mobilization, and Accommodation for Mega Construction Projects**

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### **1. Introduction**

The **Logistics Department at BEC Arabia** is responsible for **ensuring the seamless movement of materials, equipment, and workforce across multiple project sites**, supporting the successful execution of **mega construction projects**. The department’s role extends beyond traditional logistics to include **fleet management, heavy equipment mobilization, accommodation coordination, and supply chain operations**.

The department focuses on:

* **Efficient transportation of materials, workforce, and equipment across project locations.**
* **Strategic fleet management and route optimization to minimize delivery delays.**
* **Managing workforce accommodation, catering, and welfare facilities across sites.**
* **Compliance with Saudi transport laws, customs clearance, and worker housing regulations.**
* **Integration of digital logistics tracking and ERP-based movement planning.**

By maintaining a **highly structured logistics network**, leveraging **advanced fleet tracking systems**, and ensuring **proper workforce housing and accommodation management**, the Logistics Department supports **BEC Arabia’s large-scale operations while enhancing efficiency and worker well-being**.

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### **2. Core Responsibilities of the Logistics Department**

| **Logistics Function**                            | **Description**                                                                                                  | **Key Stakeholders**                            |
| ------------------------------------------------- | ---------------------------------------------------------------------------------------------------------------- | ----------------------------------------------- |
| **Material Transportation & Site Deliveries**     | Manages inbound and outbound movement of materials to project sites, ensuring timely and damage-free deliveries. | Procurement, Project Management, Site Teams     |
| **Fleet & Vehicle Management**                    | Oversees company-owned and third-party transport fleets for material and workforce mobilization.                 | Supply Chain, Finance, Transport Contractors    |
| **Heavy Equipment & Machinery Mobilization**      | Coordinates the transport of cranes, excavators, and specialized construction equipment to project sites.        | Engineering, Site Operations, Contractors       |
| **Workforce Accommodation & Facility Management** | Ensures proper housing, catering, and welfare services for employees across multiple sites.                      | HR, Admin, HSE, Camp Management                 |
| **Warehousing & Inventory Distribution**          | Manages temporary storage, inventory allocation, and Just-in-Time (JIT) deliveries to project sites.             | Procurement, Warehouse Teams, Inventory Control |
| **Customs Clearance & Regulatory Compliance**     | Ensures all imported materials meet Saudi customs requirements and comply with transport safety laws.            | Regulatory Authorities, Finance, Procurement    |

**Benchmark:** **95% on-time material deliveries and logistics execution efficiency.**

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### **3. Logistics & Accommodation Strategic Approach**

#### **3.1 Transportation & Fleet Management**

* Maintains **an optimized fleet of trucks, trailers, and heavy transport vehicles** for material and workforce movement.
* Uses **GPS-based fleet tracking systems** to monitor vehicle movement and minimize downtime.
* Ensures **route planning and delivery scheduling to prevent project delays**.

**Key Deliverables:**

* **Fleet Utilization Reports & Logistics Optimization Plans**
* **Route Efficiency Analysis & Cost Reduction Strategies**

**Benchmark:** **Reduce logistics costs by 10% through optimized route planning.**

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#### **3.2 Material Delivery & Site Logistics Coordination**

* Ensures materials are **delivered Just-in-Time (JIT)** to minimize on-site storage requirements.
* Works closely with **Project Managers to align logistics schedules with construction milestones**.
* Implements **real-time tracking of material deliveries using ERP logistics modules**.

**Key Deliverables:**

* **Material Delivery Schedules & Site Logistics Reports**
* **Project Logistics Coordination Plans & Risk Assessments**

**Benchmark:** **Maintain a 98% on-time material delivery rate.**

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#### **3.3 Heavy Equipment & Machinery Logistics**

* Manages the transportation and deployment of **cranes, bulldozers, and specialized construction machinery**.
* Ensures compliance with **Saudi transport regulations for oversized and heavy-load equipment**.
* Coordinates **third-party leasing and rental agreements for specialized machinery**.

**Key Deliverables:**

* **Heavy Equipment Deployment Plans & Transport Compliance Reports**
* **Equipment Utilization & Downtime Reduction Logs**

**Benchmark:** **Reduce heavy equipment mobilization downtime by 15%.**

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#### **3.4 Workforce Accommodation & Welfare Management**

* Manages **employee housing facilities across multiple project locations**.
* Ensures accommodation meets **Saudi labor laws and safety regulations**.
* Coordinates **transportation between accommodation sites and project locations**.
* Oversees **catering, sanitation, and medical services for worker welfare**.

**Key Deliverables:**

* **Workforce Housing & Accommodation Allocation Reports**
* **Employee Welfare & Camp Management Reports**

**Benchmark:** **100% compliance with Saudi labor accommodation regulations.**

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### **4. Compliance & Safety Standards in Logistics & Accommodation**

#### **4.1 Compliance with KSA Transport & Logistics Regulations**

* Ensures all logistics operations comply with **Saudi transport laws, road safety regulations, and customs policies**.
* Works with regulatory authorities to **facilitate customs clearance for imported materials**.
* Implements **driver safety training and compliance audits** for logistics personnel.

**Key Deliverables:**

* **Customs Compliance & Transport Safety Audit Reports**
* **Logistics Regulatory Adherence & Risk Mitigation Plans**

**Benchmark:** **100% compliance with Saudi transport and customs laws.**

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#### **4.2 Workforce Housing & Accommodation Compliance**

* Ensures all **employee accommodation meets Saudi Ministry of Labor and Social Development (MLSD) standards**.
* Implements **regular health, hygiene, and fire safety audits** in worker housing facilities.
* Provides **medical support, emergency response planning, and safe living conditions**.

**Key Deliverables:**

* **Employee Accommodation Safety Compliance Reports**
* **Health, Sanitation & Welfare Standards Compliance Logs**

**Benchmark:** **Zero non-compliance issues related to workforce housing.**

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### **5. Digital Logistics & Accommodation Tracking**

#### **5.1 Digital Logistics & Workforce Accommodation Systems**

| **Technology**               | **Functionality**                                   | **Application in Logistics & Accommodation**                                  |
| ---------------------------- | --------------------------------------------------- | ----------------------------------------------------------------------------- |
| **ERP System**               | Logistics Cost Control, Material Movement Tracking  | Ensures financial transparency and real-time tracking of deliveries           |
| **GPS Fleet Management**     | Vehicle Tracking, Route Optimization                | Reduces logistics downtime and improves efficiency                            |
| **Aconex**                   | Logistics Document Management & Compliance Tracking | Ensures transport approvals, supplier coordination, and regulatory compliance |
| **Power BI Dashboards**      | Logistics Performance Analytics                     | Provides real-time logistics performance tracking and cost analysis           |
| **Camp Management Software** | Workforce Housing & Welfare Monitoring              | Tracks accommodation allocation, safety, and living conditions                |

**Benchmark:** **100% of logistics and accommodation transactions must be digitally tracked and auditable.**

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### **6. Conclusion**

The **Logistics Department at BEC Arabia** ensures:

* **Seamless material transportation, fleet management, and equipment mobilization for mega projects.**
* **Strategic coordination with project teams to optimize logistics schedules and prevent delays.**
* **Comprehensive workforce accommodation, transportation, and welfare management.**
* **Full compliance with Saudi transport laws, customs regulations, and labor accommodation standards.**
* **Real-time logistics and workforce housing tracking through ERP, GPS, and Power BI analytics.**
* **Cost-efficient logistics strategies to optimize fleet utilization and reduce operational expenses.**

By implementing **structured logistics and workforce accommodation management strategies**, BEC Arabia ensures **efficient, legally compliant, and cost-effective logistics operations**, supporting **successful project execution and worker well-being**.
