# Project Management

#### **Driving Excellence in Mega Construction Projects as a Leading Main Contractor in KSA**

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### **1. Introduction**

At **BEC Arabia**, **Project Management** is the foundation of our success in delivering **mega construction projects** across the **Kingdom of Saudi Arabia**. As a **main contractor** operating at the **highest industry standards**, our project management framework integrates **strategic planning, execution control, risk management, and compliance governance** to ensure projects are delivered **on time, within budget, and to the highest quality standards**.

We adhere to internationally recognized **project management methodologies** aligned with:\
✅ **PMBOK (Project Management Body of Knowledge) – PMI Standards**\
✅ **FIDIC Contract Management & NEC Frameworks**\
✅ **ISO 9001 (Quality Management), ISO 45001 (HSE), ISO 14001 (Environmental Compliance)**\
✅ **Saudi Contractors Authority (SCA) Regulations & Municipal Approvals**\
✅ **NUPP, PIF, and Giga Project Compliance Requirements**

With **state-of-the-art technology, real-time data analytics, and risk-driven execution strategies**, BEC Arabia ensures **seamless collaboration across project stakeholders**, including **clients, consultants, suppliers, and subcontractors**.

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### **2. Our Project Management Approach**

At **BEC Arabia**, our **Project Management System** is based on a **structured phase-gate model** ensuring **full control, efficiency, and compliance at every stage** of the project lifecycle.

#### **2.1 The BEC Arabia Project Lifecycle Model**

| **Phase**                                           | **Key Deliverables**                                                  | **Project Control Integration**                         |
| --------------------------------------------------- | --------------------------------------------------------------------- | ------------------------------------------------------- |
| **Pre-Construction & Planning**                     | Project Charter, Feasibility Studies, Baseline Schedules              | Primavera P6 Scheduling, Cost Estimation, Risk Planning |
| **Design & Engineering**                            | Approved IFC Drawings, Constructability Analysis, Value Engineering   | BIM Coordination, Procurement Planning                  |
| **Procurement & Contracting**                       | Supply Chain Management, Subcontractor Agreements, Material Approvals | ERP Integration, Cost Control                           |
| **Construction Execution**                          | Daily Progress Reports, HSE Compliance, QA/QC Monitoring              | Site Management, Change Control                         |
| **Testing, Commissioning & Handover**               | As-Built Drawings, Final Inspection Reports, O\&M Manuals             | Project Closeout, Client Handover                       |
| **Post-Completion & DLP (Defect Liability Period)** | Warranty Tracking, Performance Evaluation, Lessons Learned            | Warranty Claims, Performance Reports                    |

This structured lifecycle ensures that **every project milestone is achieved with precision, efficiency, and compliance**.

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### **3. Key Project Management Disciplines**

#### **3.1 Planning & Scheduling Excellence**

* **Primavera P6 Master Scheduling** to establish baseline programs and track project progress.
* **Critical Path Method (CPM) & Float Analysis** to prevent delays.
* **Earned Value Management (EVM) & S-Curve Tracking** for real-time performance monitoring.

#### **3.2 Cost Control & Financial Governance**

* **Budget Breakdown Structures (CBS) integrated with ERP Systems** for cost forecasting.
* **Value Engineering & Cost Optimization Strategies** to enhance profitability.
* **Progress-Based Payment Milestones & Cash Flow Management** to ensure financial stability.

#### **3.3 Quality Assurance & Compliance**

* **ISO 9001-certified QA/QC procedures** ensuring material and workmanship quality.
* **Inspection & Test Plans (ITP) for all construction activities** to maintain quality compliance.
* **Non-Conformance Report (NCR) Management & Rectification Tracking**.

#### **3.4 Health, Safety & Environmental (HSE) Compliance**

* **ISO 45001-certified safety programs** integrated into daily site operations.
* **Hazard Identification & Risk Assessments (HIRA) for proactive risk mitigation.**
* **Environmental Impact Assessments (EIA) aligned with ISO 14001 standards.**

#### **3.5 Contract & Claims Administration**

* **FIDIC & NEC-based Contract Management** ensuring compliance with project requirements.
* **Change Order Management & Extension of Time (EOT) Claims** to protect project interests.
* **Subcontractor Compliance Audits & Performance Evaluations**.

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### **4. Advanced Project Management Technology Stack**

At **BEC Arabia**, we leverage **cutting-edge digital tools** for **project tracking, reporting, and optimization**:

| **Technology**    | **Application in Project Management**             |
| ----------------- | ------------------------------------------------- |
| **Primavera P6**  | Baseline Scheduling, Progress Monitoring          |
| **Power BI**      | Real-Time Project Dashboards, KPI Analytics       |
| **Aconex (EDMS)** | Document Control, RFIs, Submittal Tracking        |
| **SAP ERP**       | Cost Control, Procurement & Budget Management     |
| **BIM 360**       | Digital Twin Modeling, Clash Detection            |
| **MS Project**    | Planning & Coordination for Medium-Sized Projects |

This **technology-driven approach** enhances **efficiency, transparency, and decision-making** at all project levels.

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### **5. Collaboration & Stakeholder Integration**

At BEC Arabia, **Project Management is a collaborative function**, ensuring seamless communication and alignment across all departments:

| **Department**                 | **Integration with Project Management**                       |
| ------------------------------ | ------------------------------------------------------------- |
| **Engineering & Design**       | Ensuring IFC Drawings align with execution plans              |
| **Procurement & Supply Chain** | Vendor selection, material approvals, just-in-time deliveries |
| **Contracts & Legal**          | Change order management, contractual compliance               |
| **Finance & Cost Control**     | Budget forecasting, cost variance reporting                   |
| **HSE & Quality**              | Site safety audits, QA/QC inspections                         |

By **ensuring cross-functional coordination**, we guarantee that **projects progress without disruptions while maintaining cost and schedule integrity**.

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### **6. Project Performance Monitoring & KPIs**

We employ **data-driven KPIs** to **measure project efficiency, progress, and compliance**:

| **KPI Name**                         | **Definition**                                | **Target Benchmark**        |
| ------------------------------------ | --------------------------------------------- | --------------------------- |
| **Schedule Performance Index (SPI)** | Measures adherence to project timeline        | ≥ 1.0                       |
| **Cost Performance Index (CPI)**     | Assesses financial efficiency                 | ≥ 1.0                       |
| **HSE Incident Rate**                | Tracks safety compliance & accident frequency | ≤ 0.5 per 100,000 man-hours |
| **Quality Conformance Rate (%)**     | Measures defect-free work completion          | ≥ 98%                       |
| **Subcontractor Performance Score**  | Evaluates compliance with contract terms      | ≥ 90%                       |

By using **real-time analytics and automated reporting**, BEC Arabia ensures **data-driven decision-making** at all project levels.

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### **7. Why BEC Arabia?**

As a **main contractor**, BEC Arabia brings:\
✅ **Decades of expertise in mega construction projects**\
✅ **Industry-leading project management methodologies & digital transformation**\
✅ **A commitment to cost efficiency, schedule adherence, and operational excellence**\
✅ **A proven track record of delivering large-scale projects across KSA**

Our **Project Management Excellence Model** ensures that BEC Arabia remains a **market leader in KSA’s construction sector**, delivering projects that **exceed client expectations** while maintaining **compliance, profitability, and long-term sustainability**.

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### **8. Conclusion**

At **BEC Arabia**, **Project Management is not just about execution—it’s about delivering excellence, managing risks, and optimizing resources to build a better future.**

By implementing **international best practices, leveraging data-driven decision-making, and integrating advanced project control mechanisms**, we ensure that **every project we undertake is a success—on time, within budget, and at the highest quality standards**.
