Access and Usage Guide

Access and Usage Guide

Access and Usage Guide for Project Documentation SharePoint

This guide serves as a comprehensive resource for BEC Arabia employees to understand and effectively use the Project Documentation SharePoint. It is strategically important as it promotes professionalism, efficiency, and compliance with BEC Arabia's standards, tools, and workflows. It also aligns with KSA mega project requirements and international construction standards.

Details

• Step 1: Log in to the SharePoint using your BEC Arabia credentials.

• Step 2: Navigate to the 'BEC Arabia Projects Knowledge Base'.

• Step 3: Click on 'Project Documentation SharePoint'.

• Step 4: Use the search bar to find specific documents or browse through the folders.

• Step 5: To upload a document, click on 'Upload' and select the file from your device.

• Step 6: To edit a document, click on the document and select 'Edit'. Remember to save your changes.

These steps provide actionable insights to improve employee operations and knowledge.

Compliance and Regulations

The content and usage of the Project Documentation SharePoint align with KSA laws, BEC Arabia’s internal compliance policies, and international construction standards. It is mandatory to maintain accurate and up-to-date documentation for all mega projects. Any non-compliance may lead to legal implications.

Metrics and KPIs

Key Performance Indicators (KPIs) related to the usage of the Project Documentation SharePoint include:

• Document Accuracy: The percentage of documents with accurate and up-to-date information.

• Document Completion: The percentage of completed documents for each project.

• User Activity: The frequency and nature of user activity on the SharePoint.

These metrics help track performance, quality, and compliance effectively.

Collaboration

The Project Documentation SharePoint serves as a platform for cross-departmental collaboration. Here are some guidelines:

• Document Ownership: Each document should have a designated owner who is responsible for its accuracy and updates.

• Document Review: Documents should be reviewed by relevant stakeholders before being finalized.

• Communication: Use the SharePoint's communication features to discuss document-related issues or updates.

Additional Notes and Templates

• Always check the 'BEC Arabia Projects Knowledge Base' for templates before creating a new document.

• Regularly review and update your documents to ensure they remain accurate and relevant.

• Use the SharePoint's version control feature to track changes and maintain document history.

• If you encounter any issues, contact the IT department for support.