👷Subcontractors
Pages Reusable content Files
Subcontractor Section – Knowledge Base for BEC Arabia Employees
Why This Section is Important
The Subcontractor Section serves as a centralized knowledge base for BEC Arabia employees, providing clear guidelines, processes, and best practices for managing subcontractors throughout all project phases. Given the scale of mega projects, proper subcontractor management is essential for ensuring compliance, efficiency, and quality in project execution.
This section is designed to support all departments that interact with subcontractors, including:
Procurement Department – To oversee subcontractor selection, contracts, legal compliance, and performance tracking.
Project Management Team – To guide site teams on subcontractor responsibilities, coordination, and deliverables.
Engineering & Technical Department – To facilitate the approval of shop drawings, RFIs, and technical submittals.
Finance & Accounting Department – To standardize payment terms, invoice processing, and financial compliance.
Health, Safety, and Environment (HSE) Department – To ensure subcontractors meet BEC Arabia’s strict safety and compliance standards.
Legal & Contracts Department – To provide guidance on contract enforcement, warning letters, contract termination, and dispute resolution.
By maintaining structured documentation and workflows, this section helps reduce risks, ensure compliance, and streamline subcontractor engagement from onboarding to project closeout.
How This Section is Organized
The Subcontractor Section is divided into multiple subpages, each addressing a key aspect of subcontractor management. Click on any section below to access detailed guidelines and templates.
📂 Subcontractor Knowledge Base – Main Sections
Section
Description
Access Link
📜 Subcontractor Onboarding & Prequalification
The step-by-step process to approve and onboard subcontractors, ensuring compliance with BEC Arabia’s standards.
Open Page
📑 Subcontractor Contract Management
Guidelines for preparing, reviewing, and managing subcontractor agreements, including payment terms and variations.
Open Page
📈 Subcontractor Performance & Compliance
Performance evaluation processes, compliance tracking, and dispute resolution.
Open Page
📝 Subcontractor Checklists & Templates
Standardized forms and templates required for subcontractor approvals, work execution, and financial transactions.
Open Page
📊 Procurement & Subcontractor Selection
The tendering process, evaluation criteria, and bid comparison techniques used for subcontractor selection.
Open Page
📂 Engineering & Technical Coordination
Procedures for technical submittals, RFIs, shop drawings, and site coordination with subcontractors.
Open Page
✅ Payment & Financial Management
Payment schedules, invoicing guidelines, and penalties for subcontractor delays or non-compliance.
Open Page
🚧 HSE & Site Safety Requirements
Safety inductions, risk assessments, and regulatory requirements for subcontractor operations on site.
Open Page
⚖️ Subcontractor Compliance & Legal Actions
How to manage subcontractor warnings, contract breaches, disputes, and termination.
Open Page
Subcontractor Compliance & Legal Actions
To ensure all subcontractors comply with BEC Arabia’s contractual terms, safety policies, and performance expectations, this section provides guidelines on:
Issuing warning letters for non-compliance
Handling contract breaches and corrective actions
Resolving disputes through structured processes
Managing contract termination procedures and final settlements
BEC Arabia follows a structured approach to managing legal actions, ensuring compliance with KSA laws and internal governance policies. Employees should refer to this section when subcontractors fail to meet their obligations, including delays, poor performance, or safety violations.
📌 For detailed steps, templates, and workflows, refer to the Subcontractor Compliance & Legal Actions Page.
What This Section Provides
Clear guidelines on subcontractor lifecycle management, from prequalification to contract closeout.
Official BEC Arabia templates for contracts, RFIs, invoices, performance evaluations, and compliance checklists.
Department-specific workflows for handling subcontractors across Procurement, Project Management, Engineering, Finance, and HSE.
Best practices for risk mitigation in subcontractor agreements and operational coordination.
Who Should Use This Section?
Project Managers – To ensure subcontractors meet deadlines and comply with project requirements.
Procurement Officers – To manage subcontractor selection, contracts, and performance tracking.
Engineers & Technical Teams – To coordinate approvals, shop drawings, and material submittals.
Finance Teams – To handle subcontractor payments, invoicing, and financial compliance.
HSE Officers – To enforce safety requirements and monitor subcontractor adherence to regulations.
Legal & Contracts Team – To enforce contract terms and handle compliance issues.
Data Governance & Access
All subcontractor-related documents must remain in SharePoint to ensure security, compliance, and accessibility.
Access to subcontractor documents is role-based, with department-specific permissions.
Unauthorized sharing of subcontractor-related data will be subject to IT policies and compliance audits.
If you need access to a subcontractor-related document but do not have permission:
Request approval from the relevant department head.
Submit an access request to [email protected] with department head approval.
Need Help?
For technical support or access requests, contact [email protected] Approval is required from the relevant department head before submitting IT requests.
Click a Section Above to Start Managing Subcontractors Efficiently!
Last updated
Was this helpful?