ePROMISE Integration for Procurement

ePROMISE Integration for Procurement

ePROMISE Integration for Procurement

This guide provides an overview of the ePROMISE integration for procurement in BEC Arabia. ePROMISE is a critical tool for managing procurement logistics, ensuring efficiency, compliance, and professionalism in our operations. It aligns with BEC Arabia's commitment to delivering mega projects in a timely and cost-effective manner.

Details

• Step 1: Log into the ePROMISE system using your BEC Arabia credentials.

• Step 2: Navigate to the 'Procurement' section.

• Step 3: Select the 'New Order' option to initiate a procurement request.

• Step 4: Fill in the necessary details, including vendor information, item details, and delivery timelines.

• Step 5: Submit the procurement request for approval.

These steps ensure a streamlined procurement process, reducing errors and improving efficiency.

Compliance and Regulations

The ePROMISE system is compliant with KSA regulations, BEC Arabia’s internal policies, and international construction standards. It ensures transparency in procurement processes, adherence to budget constraints, and timely delivery of materials. Always ensure to follow the procurement guidelines as stipulated in the ePROMISE system to maintain compliance.

Metrics and KPIs

Key Performance Indicators (KPIs) for ePROMISE integration include:

• Procurement Efficiency: Measured by the time taken from initiating a procurement request to its approval.

• Cost Effectiveness: Evaluated based on the cost savings achieved through strategic procurement.

• Compliance Rate: Assessed by the percentage of procurement processes that adhere to KSA regulations and BEC Arabia’s internal policies.

Collaboration

Effective use of ePROMISE requires collaboration between the procurement, finance, and project management departments. The procurement team initiates requests, the finance team approves the budget, and the project management team ensures timely delivery and utilization of procured materials.

Additional Notes and Templates

• Always double-check the details before submitting a procurement request.

• Use the 'Procurement Template' in ePROMISE for standard procurement requests.

• For complex or high-value procurements, consult with the finance and legal departments before submission.

• Regularly update your knowledge on KSA procurement regulations and BEC Arabia’s internal policies.