Material Requisition and Approval Procedures

Material Requisition and Approval Procedures

Material Requisition and Approval Procedures

This section provides a comprehensive guide on BEC Arabia's Material Requisition and Approval Procedures. These procedures are crucial in ensuring the timely and cost-effective procurement of materials, aligning with BEC Arabia's commitment to professionalism, efficiency, and compliance.

Procedures

1. Material Requisition:

   • Identify the materials required for the project.

   • Fill out the Material Requisition Form with all necessary details.

2. Approval Process:

   • Submit the filled form to the Project Manager for initial approval.

   • The form is then forwarded to the Procurement Department for final approval.

3. Order Placement:

   • Upon approval, the Procurement Department places the order with the approved supplier.

4. Delivery and Inspection:

   • On delivery, the Quality Control team inspects the materials for quality and quantity.

   • Any discrepancies are reported and resolved.

Compliance and Regulations

These procedures align with KSA laws, BEC Arabia’s internal compliance policies, and international construction standards. It's mandatory to follow these procedures to ensure:

• Compliance with KSA's procurement laws.

• Adherence to BEC Arabia's internal policies.

• Alignment with international construction standards for mega projects.

Metrics and KPIs

Key Performance Indicators (KPIs) for these procedures include:

• Procurement Cycle Time: Measures the time taken from material requisition to delivery.

• Order Accuracy: Tracks the accuracy of orders in terms of quantity and quality.

• Cost Efficiency: Assesses the cost-effectiveness of the procurement process.

Collaboration

Effective collaboration between departments is crucial in these procedures. Key roles include:

• Project Team: Identifies material needs and initiates the requisition.

• Project Manager: Provides initial approval of the requisition.

• Procurement Department: Gives final approval and places the order.

• Quality Control Team: Inspects delivered materials.

Additional Notes and Templates

• Always use the official BEC Arabia Material Requisition Form for material requests.

• Ensure all details are accurately filled in to avoid delays or errors.

• Regularly review and update these procedures to improve efficiency and compliance.