Timesheets and Payroll Submission

Timesheets and Payroll Submission

Timesheets and Payroll Submission

This section provides a comprehensive guide on Timesheets and Payroll Submission, a critical aspect of Project HR Administration in BEC Arabia. The process ensures accurate tracking of employee hours, timely payment, and compliance with KSA labor laws. It supports BEC Arabia's commitment to professionalism, efficiency, and regulatory compliance.

Procedures and Workflows

1. Timesheet Submission:

   • Employees should record their daily working hours in the provided timesheet template.

   • At the end of each week, employees submit their timesheets to their respective supervisors for approval.

2. Payroll Processing:

   • Upon approval, the HR department collects all timesheets and begins payroll processing.

   • The payroll includes basic salary, overtime, allowances, and deductions, as applicable.

   • The HR department then submits the payroll to the finance department for payment processing.

3. Payment Disbursement:

   • The finance department reviews the payroll for accuracy and compliance.

   • Upon approval, the finance department disburses payments to employees' bank accounts.

Compliance and Regulations

BEC Arabia's timesheet and payroll submission process aligns with KSA labor laws, ensuring fair compensation for all employees. It also adheres to BEC Arabia’s internal compliance policies and international construction standards. Critical legal considerations include:

• Compliance with KSA's wage protection system.

• Adherence to overtime and holiday pay regulations.

• Ensuring timely payment of wages.

Metrics and KPIs

Key Performance Indicators (KPIs) for timesheet and payroll submission include:

• Timesheet Submission Rate: The percentage of employees who submit their timesheets on time.

• Payroll Accuracy: The percentage of payrolls processed without errors.

• On-time Payment Rate: The percentage of payments disbursed on the scheduled payday.

Collaboration

Effective timesheet and payroll submission requires collaboration between employees, supervisors, the HR department, and the finance department. Responsibilities include:

• Employees: Record and submit timesheets on time.

• Supervisors: Review and approve timesheets.

• HR Department: Process payroll based on approved timesheets.

• Finance Department: Review payroll and disburse payments.

Additional Notes and Templates

• Use the provided timesheet template to record your working hours.

• Ensure accurate recording of hours to avoid payroll errors.

• Supervisors should promptly review and approve timesheets to avoid delays in payroll processing.

• The HR and finance departments should regularly review and update their payroll processing procedures to ensure efficiency and compliance.