Visa and Work Permit Guidelines

Visa and Work Permit Guidelines

Visa and Work Permit Guidelines

This section provides comprehensive guidelines on visa and work permit procedures for BEC Arabia employees. It is strategically important as it ensures smooth onboarding of international employees and compliance with KSA regulations. Adherence to these guidelines supports BEC Arabia's commitment to professionalism, efficiency, and regulatory compliance.

Procedures and Workflows

1. Visa Application: Initiate the visa application process through the HR department. Submit the necessary documents, including passport copies, photographs, and job offer letters.

2. Work Permit Application: Once the visa is approved, apply for the work permit. This involves submitting additional documents, such as employment contracts and educational certificates.

3. Visa Stamping: After receiving the work permit, the visa will be stamped on the passport. This is usually done by the Saudi embassy in your home country.

4. Arrival in KSA: Upon arrival in KSA, report to the HR department with your passport and visa for further procedures.

5. Iqama (Residence Permit) Issuance: HR will assist in obtaining the Iqama, which is mandatory for all expatriate employees.

Compliance and Regulations

These guidelines are in line with KSA's labor laws and immigration regulations. BEC Arabia strictly adheres to these laws to maintain its reputation and avoid legal complications. It is mandatory for all employees to have a valid work permit and Iqama. Non-compliance can lead to penalties, deportation, or ban from entering KSA.

Metrics and KPIs

Key Performance Indicators (KPIs) for this process include:

• Visa Approval Rate: The percentage of visa applications approved by the Saudi embassy.

• Work Permit Issuance Time: The time taken from work permit application to issuance.

• Iqama Issuance Time: The time taken from arrival in KSA to Iqama issuance.

These metrics help track the efficiency and effectiveness of the visa and work permit process.

Collaboration

The visa and work permit process involves collaboration between the employee, HR department, and the Saudi embassy. The HR department plays a crucial role in guiding the employee through the process, submitting the necessary documents, and liaising with the Saudi embassy.

Additional Notes and Templates

• Always keep your passport, visa, and Iqama with you as you may need to show them at various checkpoints.

• Inform the HR department immediately if your passport or Iqama is lost or stolen.

• Regularly check the expiry dates of your visa and Iqama and apply for renewal well in advance.

• Refer to the Visa Application Form and Work Permit Application Form for more details.