Prequalification Process

Prequalification Process

Prequalification Process Overview

The Prequalification Process is a critical step in the Subcontractor Supplier Onboarding process at BEC Arabia. It ensures that all subcontractors and suppliers meet BEC Arabia's high standards of professionalism, efficiency, and compliance. This process is strategically important as it helps us maintain our reputation for delivering high-quality mega projects on time and within budget.

Prequalification Process Details

1. Initial Screening: Review the subcontractor's or supplier's basic information and credentials.

2. Evaluation: Assess the subcontractor's or supplier's capabilities, past performance, and financial stability.

3. Approval: The Prequalification Committee reviews the evaluation results and makes a decision.

4. Notification: Inform the subcontractor or supplier about the decision.

5. Onboarding: If approved, the subcontractor or supplier is onboarded and integrated into BEC Arabia's workflows.

Compliance and Regulations

The Prequalification Process aligns with KSA laws, BEC Arabia’s internal compliance policies, and international construction standards. It ensures that all subcontractors and suppliers comply with:

• KSA's labor laws and safety regulations.

• BEC Arabia's Code of Conduct and Ethics.

• International standards for quality, safety, and environmental sustainability.

Metrics and KPIs

Key Performance Indicators (KPIs) for the Prequalification Process include:

• Prequalification Time: The time taken to complete the prequalification process.

• Approval Rate: The percentage of subcontractors and suppliers that pass the prequalification process.

• Compliance Rate: The percentage of approved subcontractors and suppliers that comply with BEC Arabia's standards and regulations.

Collaboration

The Prequalification Process involves collaboration between several departments at BEC Arabia:

• The Procurement Department conducts the initial screening and evaluation.

• The Legal Department ensures compliance with KSA laws and BEC Arabia’s internal policies.

• The Prequalification Committee includes representatives from various departments and makes the final decision.

Additional Notes and Templates

• Always use BEC Arabia's Prequalification Form when conducting the initial screening.

• Refer to BEC Arabia's Evaluation Criteria when assessing a subcontractor's or supplier's capabilities.

• Document all decisions and actions in BEC Arabia's Prequalification Log.

• Continuously improve the Prequalification Process based on feedback and lessons learned.