Quality and Safety Compliance Requirements

Quality and Safety Compliance Requirements

Quality and Safety Compliance Requirements

This section provides an overview of the Quality and Safety Compliance Requirements for subcontractor suppliers. It is a critical component of the Subcontractor Supplier Onboarding process, ensuring that all suppliers meet BEC Arabia's high standards for professionalism, efficiency, and compliance. This guide serves as a reference for BEC Arabia employees to understand their roles, responsibilities, and workflows in relation to supplier onboarding.

Procedures and Workflows

1. Supplier Evaluation: Evaluate potential suppliers based on their ability to meet BEC Arabia's quality and safety standards.

2. Documentation Review: Review the supplier's documentation, including safety records, quality control processes, and certifications.

3. On-site Inspection: Conduct an on-site inspection to verify the supplier's compliance with safety and quality standards.

4. Contract Negotiation: Ensure that the contract includes clauses that require the supplier to maintain compliance with BEC Arabia's quality and safety standards.

5. Ongoing Monitoring: Regularly monitor the supplier's performance to ensure ongoing compliance.

Compliance with KSA Regulations and BEC Arabia Policies

All suppliers must comply with KSA regulations related to construction safety and quality. This includes the Saudi Building Code, the Occupational Safety and Health Administration (OSHA) standards, and other relevant laws. Suppliers must also adhere to BEC Arabia's internal policies and workflows, which are designed to exceed these minimum legal requirements and align with international construction standards for mega projects.

Key Performance Indicators (KPIs)

1. Compliance Rate: The percentage of suppliers that meet or exceed BEC Arabia's quality and safety standards.

2. Incident Rate: The number of safety incidents per 100,000 hours worked.

3. Quality Control Failures: The number of instances where a supplier's product or service failed to meet BEC Arabia's quality standards.

4. Supplier Onboarding Time: The time it takes to onboard a new supplier, from initial evaluation to contract signing.

Cross-Departmental Collaboration

The Quality and Safety Compliance Requirements involve collaboration between several departments within BEC Arabia:

• Procurement Department: Responsible for evaluating potential suppliers and negotiating contracts.

• Quality Assurance Department: Responsible for reviewing supplier documentation and conducting on-site inspections.

• Legal Department: Responsible for ensuring that contracts include necessary compliance clauses.

• Project Management Department: Responsible for ongoing monitoring of supplier performance.

Best Practices and Templates

• Use the Supplier Evaluation Checklist to ensure a thorough evaluation of potential suppliers.

• Refer to the Documentation Review Template to guide the review of supplier documentation.

• Use the On-site Inspection Checklist to ensure a comprehensive inspection of the supplier's facilities.

• Refer to the Contract Template to ensure that all necessary compliance clauses are included.

• Use the Supplier Performance Dashboard to monitor ongoing supplier performance.