Data Storage & Access

Contracts Administration Department – Data Storage & Access

Overview

The Contracts Administration Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient document management.

• All contracts-related files must be stored in SharePoint to maintain data integrity, compliance, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the Contracts Administration SharePoint folder based on their roles.

• Cross-department access requires approval from the Contracts Administration department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to Contracts Administration SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 Contracts Administration Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Contracts administration policies, SOPs, governance documents.	Open Folder
📊 Reports & Analytics	Contract performance reports, risk analysis, and compliance KPIs.	Open Folder
📝 Forms & Templates	Standard contract templates, legal forms, and agreement formats.	Open Folder
📂 Client & Subcontractor Agreements	Signed agreements, amendments, and legal correspondence.	Open Folder
✅ Compliance & Audit Records	Regulatory compliance documents, contract audit logs.	Open Folder
🎓 Training & Development	Contracts training materials, dispute resolution courses, and certifications.	Open Folder
✉️ External Correspondence	Communication with clients, legal consultants, and subcontractors.	Open Folder

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📁 Additional Contracts Administration Subfolders

Folder Name	Description	Access Link
📑 Contract Templates & Standard Agreements	NDA templates, subcontractor agreements, client contract formats.	Open Folder
📈 Variation Orders & Claims	Change order requests, approved variations, and claim documents.	Open Folder
📜 Dispute Resolution & Legal Cases	Arbitration cases, dispute records, and legal notices.	Open Folder
🎤 Payment & Milestone Approval	Payment schedules, performance guarantees, milestone approvals.	Open Folder

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Data Governance & Compliance

• All contracts administration documents must remain in SharePoint to ensure security and compliance.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to a contracts document but do not have permission:

1. Request approval from the Contracts Administration department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for Contracts Administration Team

• Do not store contracts-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official contracts administration-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the Contracts Administration department head before submitting IT requests.