Logistics
Logistics Department Overview – BEC Arabia
Optimizing Material Flow, Fleet Management, Workforce Mobilization, and Accommodation for Mega Construction Projects
1. Introduction
The Logistics Department at BEC Arabia is responsible for ensuring the seamless movement of materials, equipment, and workforce across multiple project sites, supporting the successful execution of mega construction projects. The department’s role extends beyond traditional logistics to include fleet management, heavy equipment mobilization, accommodation coordination, and supply chain operations.
The department focuses on:
Efficient transportation of materials, workforce, and equipment across project locations.
Strategic fleet management and route optimization to minimize delivery delays.
Managing workforce accommodation, catering, and welfare facilities across sites.
Compliance with Saudi transport laws, customs clearance, and worker housing regulations.
Integration of digital logistics tracking and ERP-based movement planning.
By maintaining a highly structured logistics network, leveraging advanced fleet tracking systems, and ensuring proper workforce housing and accommodation management, the Logistics Department supports BEC Arabia’s large-scale operations while enhancing efficiency and worker well-being.
2. Core Responsibilities of the Logistics Department
Logistics Function
Description
Key Stakeholders
Material Transportation & Site Deliveries
Manages inbound and outbound movement of materials to project sites, ensuring timely and damage-free deliveries.
Procurement, Project Management, Site Teams
Fleet & Vehicle Management
Oversees company-owned and third-party transport fleets for material and workforce mobilization.
Supply Chain, Finance, Transport Contractors
Heavy Equipment & Machinery Mobilization
Coordinates the transport of cranes, excavators, and specialized construction equipment to project sites.
Engineering, Site Operations, Contractors
Workforce Accommodation & Facility Management
Ensures proper housing, catering, and welfare services for employees across multiple sites.
HR, Admin, HSE, Camp Management
Warehousing & Inventory Distribution
Manages temporary storage, inventory allocation, and Just-in-Time (JIT) deliveries to project sites.
Procurement, Warehouse Teams, Inventory Control
Customs Clearance & Regulatory Compliance
Ensures all imported materials meet Saudi customs requirements and comply with transport safety laws.
Regulatory Authorities, Finance, Procurement
Benchmark: 95% on-time material deliveries and logistics execution efficiency.
3. Logistics & Accommodation Strategic Approach
3.1 Transportation & Fleet Management
Maintains an optimized fleet of trucks, trailers, and heavy transport vehicles for material and workforce movement.
Uses GPS-based fleet tracking systems to monitor vehicle movement and minimize downtime.
Ensures route planning and delivery scheduling to prevent project delays.
Key Deliverables:
Fleet Utilization Reports & Logistics Optimization Plans
Route Efficiency Analysis & Cost Reduction Strategies
Benchmark: Reduce logistics costs by 10% through optimized route planning.
3.2 Material Delivery & Site Logistics Coordination
Ensures materials are delivered Just-in-Time (JIT) to minimize on-site storage requirements.
Works closely with Project Managers to align logistics schedules with construction milestones.
Implements real-time tracking of material deliveries using ERP logistics modules.
Key Deliverables:
Material Delivery Schedules & Site Logistics Reports
Project Logistics Coordination Plans & Risk Assessments
Benchmark: Maintain a 98% on-time material delivery rate.
3.3 Heavy Equipment & Machinery Logistics
Manages the transportation and deployment of cranes, bulldozers, and specialized construction machinery.
Ensures compliance with Saudi transport regulations for oversized and heavy-load equipment.
Coordinates third-party leasing and rental agreements for specialized machinery.
Key Deliverables:
Heavy Equipment Deployment Plans & Transport Compliance Reports
Equipment Utilization & Downtime Reduction Logs
Benchmark: Reduce heavy equipment mobilization downtime by 15%.
3.4 Workforce Accommodation & Welfare Management
Manages employee housing facilities across multiple project locations.
Ensures accommodation meets Saudi labor laws and safety regulations.
Coordinates transportation between accommodation sites and project locations.
Oversees catering, sanitation, and medical services for worker welfare.
Key Deliverables:
Workforce Housing & Accommodation Allocation Reports
Employee Welfare & Camp Management Reports
Benchmark: 100% compliance with Saudi labor accommodation regulations.
4. Compliance & Safety Standards in Logistics & Accommodation
4.1 Compliance with KSA Transport & Logistics Regulations
Ensures all logistics operations comply with Saudi transport laws, road safety regulations, and customs policies.
Works with regulatory authorities to facilitate customs clearance for imported materials.
Implements driver safety training and compliance audits for logistics personnel.
Key Deliverables:
Customs Compliance & Transport Safety Audit Reports
Logistics Regulatory Adherence & Risk Mitigation Plans
Benchmark: 100% compliance with Saudi transport and customs laws.
4.2 Workforce Housing & Accommodation Compliance
Ensures all employee accommodation meets Saudi Ministry of Labor and Social Development (MLSD) standards.
Implements regular health, hygiene, and fire safety audits in worker housing facilities.
Provides medical support, emergency response planning, and safe living conditions.
Key Deliverables:
Employee Accommodation Safety Compliance Reports
Health, Sanitation & Welfare Standards Compliance Logs
Benchmark: Zero non-compliance issues related to workforce housing.
5. Digital Logistics & Accommodation Tracking
5.1 Digital Logistics & Workforce Accommodation Systems
Technology
Functionality
Application in Logistics & Accommodation
ERP System
Logistics Cost Control, Material Movement Tracking
Ensures financial transparency and real-time tracking of deliveries
GPS Fleet Management
Vehicle Tracking, Route Optimization
Reduces logistics downtime and improves efficiency
Aconex
Logistics Document Management & Compliance Tracking
Ensures transport approvals, supplier coordination, and regulatory compliance
Power BI Dashboards
Logistics Performance Analytics
Provides real-time logistics performance tracking and cost analysis
Camp Management Software
Workforce Housing & Welfare Monitoring
Tracks accommodation allocation, safety, and living conditions
Benchmark: 100% of logistics and accommodation transactions must be digitally tracked and auditable.
6. Conclusion
The Logistics Department at BEC Arabia ensures:
Seamless material transportation, fleet management, and equipment mobilization for mega projects.
Strategic coordination with project teams to optimize logistics schedules and prevent delays.
Comprehensive workforce accommodation, transportation, and welfare management.
Full compliance with Saudi transport laws, customs regulations, and labor accommodation standards.
Real-time logistics and workforce housing tracking through ERP, GPS, and Power BI analytics.
Cost-efficient logistics strategies to optimize fleet utilization and reduce operational expenses.
By implementing structured logistics and workforce accommodation management strategies, BEC Arabia ensures efficient, legally compliant, and cost-effective logistics operations, supporting successful project execution and worker well-being.
Last updated
Was this helpful?