Data Storage & Access

Environmental and Sustainability Department – Data Storage & Access

Overview

The Environmental and Sustainability Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient management of environmental compliance, sustainability initiatives, waste management, and regulatory reporting.

• All environmental and sustainability-related files must be stored in SharePoint to maintain data security, integrity, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the Environmental and Sustainability SharePoint folder based on their roles.

• Cross-department access requires approval from the Environmental and Sustainability department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to Environmental and Sustainability SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 Environmental and Sustainability Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Environmental and sustainability policies, SOPs, governance documents.	Open Folder
📊 Reports & Analytics	Environmental KPIs, sustainability performance dashboards, and reports.	Open Folder
📝 Forms & Templates	Standardized environmental forms, waste management logs, approval templates.	Open Folder
📂 Environmental Impact Assessments (EIAs)	EIAs for projects, mitigation measures, regulatory compliance reports.	Open Folder
✅ Compliance & Audit Records	Regulatory compliance documents, internal and external audits, ISO certifications.	Open Folder
🎓 Training & Development	Sustainability training programs, workshops, certifications, and best practices.	Open Folder
✉️ External Correspondence	Communication with environmental agencies, sustainability consultants, and regulatory bodies.	Open Folder

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📁 Additional Environmental and Sustainability Subfolders

Folder Name	Description	Access Link
📑 Carbon Footprint & Emission Reduction	Carbon tracking, emission reduction strategies, and green energy reports.	Open Folder
📈 Waste Management & Recycling Programs	Waste disposal records, recycling initiatives, hazardous material handling.	Open Folder
📜 Sustainable Construction Practices	LEED and green building certifications, sustainable material procurement.	Open Folder
🎤 Water and Energy Conservation	Water usage reports, energy efficiency projects, conservation strategies.	Open Folder

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Data Governance & Compliance

• All environmental and sustainability documents must remain in SharePoint to ensure security, compliance, and accessibility.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to an Environmental or Sustainability document but do not have permission:

1. Request approval from the Environmental and Sustainability department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for Environmental and Sustainability Team

• Do not store environmental-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official environmental-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the Environmental and Sustainability department head before submitting IT requests.