Data Storage & Access

Finance, Accounting, and Treasury Departments – Data Storage & Access

Overview

The Finance, Accounting, and Treasury Departments at BEC Arabia follow a structured SharePoint-based data storage system to ensure secure, organized, and efficient management of financial planning, accounting records, treasury operations, budgeting, and regulatory compliance documentation.

• All finance-related files must be stored in SharePoint to maintain data security, integrity, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to their respective department’s SharePoint folders based on their roles.

• Cross-department access requires approval from the Finance, Accounting, or Treasury department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to Finance, Accounting, and Treasury SharePoint Folders

Click on a folder name to open it directly in SharePoint.

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📁 Finance Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Finance policies, SOPs, and governance documents.	Open Folder
📊 Reports & Analytics	Financial performance reports, revenue tracking, and forecasts.	Open Folder
📝 Forms & Templates	Standardized financial request forms, approval templates, and budget forms.	Open Folder
📂 Budgeting & Cost Control	Annual budgets, expense tracking, and financial planning.	Open Folder
✅ Compliance & Audit Records	Financial audits, tax compliance reports, regulatory filings.	Open Folder
🎓 Training & Development	Finance training materials, cost control best practices, certifications.	Open Folder
✉️ External Correspondence	Communication with banks, regulatory bodies, and financial institutions.	Open Folder

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📁 Accounting Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Accounting policies, SOPs, and governance documents.	Open Folder
📊 Reports & Analytics	Balance sheets, profit and loss statements, financial reports.	Open Folder
📝 Forms & Templates	Standardized accounting forms, invoice templates, and reconciliation templates.	Open Folder
📂 Accounts Payable & Receivable	Vendor payments, invoices, client payment tracking.	Open Folder
✅ Compliance & Audit Records	Accounting compliance reports, tax filings, audit logs.	Open Folder
🎓 Training & Development	Accounting training materials, IFRS/GAAP guidelines, certifications.	Open Folder
✉️ External Correspondence	Communication with vendors, auditors, tax authorities, and regulatory bodies.	Open Folder

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📁 Treasury Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Treasury policies, SOPs, cash flow management guidelines.	Open Folder
📊 Reports & Analytics	Liquidity management, cash flow forecasts, banking reports.	Open Folder
📝 Forms & Templates	Treasury transaction forms, bank authorization templates, approvals.	Open Folder
📂 Banking & Cash Flow Management	Bank accounts, fund transfers, payment approvals.	Open Folder
✅ Compliance & Audit Records	Treasury compliance records, banking regulations, audit reports.	Open Folder
🎓 Training & Development	Treasury risk management, forex training, investment strategies.	Open Folder
✉️ External Correspondence	Communication with banks, investment firms, and financial institutions.	Open Folder

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Data Governance & Compliance

• All financial, accounting, and treasury documents must remain in SharePoint to ensure security, compliance, and accessibility.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to a document but do not have permission:

1. Request approval from the respective department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for Finance, Accounting, and Treasury Teams

• Do not store financial-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official finance-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the department head before submitting IT requests.