Data Storage & Access

Inventory Department – Data Storage & Access

Overview

The Inventory Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient management of stock tracking, material requests, inventory audits, and asset management.

• All inventory-related files must be stored in SharePoint to maintain data security, integrity, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the Inventory SharePoint folder based on their roles.

• Cross-department access requires approval from the Inventory department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to Inventory SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 Inventory Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Inventory policies, standard operating procedures, governance documents.	Open Folder
📊 Reports & Analytics	Inventory KPIs, stock movement reports, inventory turnover analysis.	Open Folder
📝 Forms & Templates	Standardized inventory request forms, stock tracking logs, approval templates.	Open Folder
📂 Stock & Material Management	Stock availability, warehouse storage logs, item tracking sheets.	Open Folder
✅ Compliance & Audit Records	Regulatory compliance documents, stock reconciliation reports, audit logs.	Open Folder
🎓 Training & Development	Inventory training materials, warehouse management courses, certifications.	Open Folder
✉️ External Correspondence	Communication with suppliers, project teams, procurement, and logistics.	Open Folder

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📁 Additional Inventory Subfolders

Folder Name	Description	Access Link
📑 Material Requests & Approvals	PRs, GRNs, and approvals for stock transfers.	Open Folder
📈 Inventory Turnover & Stock Movement	Reports on inventory usage, stock aging, and replenishment plans.	Open Folder
📜 Asset & Equipment Management	Records for tools, machinery, site equipment, and their maintenance logs.	Open Folder
🎤 Inventory Control & Audit Logs	Cycle count records, variance reports, physical stock check reports.	Open Folder

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Data Governance & Compliance

• All inventory documents must remain in SharePoint to ensure security, compliance, and accessibility.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to an Inventory document but do not have permission:

1. Request approval from the Inventory department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for Inventory Team

• Do not store inventory-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official inventory-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the Inventory department head before submitting IT requests.