Data Storage & Access

Logistics Department – Data Storage & Access

Overview

The Logistics Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient management of transportation, material handling, fleet management, warehousing, and employee accommodation logistics.

• All logistics-related files must be stored in SharePoint to maintain data security, integrity, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the Logistics SharePoint folder based on their roles.

• Cross-department access requires approval from the Logistics department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to Logistics SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 Logistics Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Logistics policies, standard operating procedures, governance documents.	Open Folder
📊 Reports & Analytics	Logistics KPIs, fleet performance reports, cost analysis.	Open Folder
📝 Forms & Templates	Standardized logistics request forms, transportation approvals, tracking logs.	Open Folder
📂 Fleet & Transportation Management	Vehicle tracking, maintenance logs, fuel consumption reports.	Open Folder
✅ Compliance & Audit Records	Regulatory compliance documents, safety audit reports, transport regulations.	Open Folder
🎓 Training & Development	Logistics training materials, driver safety courses, certifications.	Open Folder
✉️ External Correspondence	Communication with suppliers, transport providers, regulatory authorities.	Open Folder

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📁 Additional Logistics Subfolders

Folder Name	Description	Access Link
📑 Material & Equipment Movement	Delivery schedules, inventory transfers, site logistics.	Open Folder
📈 Warehousing & Storage Management	Warehouse capacity, material storage guidelines, asset tracking.	Open Folder
📜 Employee Transportation & Travel Coordination	Staff transport schedules, travel arrangements, vehicle assignments.	Open Folder
🎤 Employee Accommodation & Facility Management	Housing assignments, lease agreements, maintenance logs.	Open Folder

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Data Governance & Compliance

• All logistics documents must remain in SharePoint to ensure security, compliance, and accessibility.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to a Logistics document but do not have permission:

1. Request approval from the Logistics department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for Logistics Team

• Do not store logistics-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official logistics-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the Logistics department head before submitting IT requests.