Data Storage & Access

Project Control Department – Data Storage & Access

Overview

The Project Control Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient management of project scheduling, cost control, risk management, and reporting.

• All project control-related files must be stored in SharePoint to maintain data security, integrity, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the Project Control SharePoint folder based on their roles.

• Cross-department access requires approval from the Project Control department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to Project Control SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 Project Control Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Project control policies, SOPs, governance documents.	Open Folder
📊 Reports & Analytics	Project control KPIs, performance dashboards, and project reports.	Open Folder
📝 Forms & Templates	Standardized forms for progress tracking, cost control, and scheduling.	Open Folder
📂 Project Schedules & Baselines	Primavera schedules, project baselines, WBS structures.	Open Folder
✅ Compliance & Audit Records	Internal and external audits, regulatory compliance reports.	Open Folder
🎓 Training & Development	Project management training materials, certifications, and workshops.	Open Folder
✉️ External Correspondence	Communication with clients, consultants, and subcontractors.	Open Folder

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📁 Additional Project Control Subfolders

Folder Name	Description	Access Link
📑 Cost Control & Budgeting	Project cost breakdowns, budget tracking, cost variance reports.	Open Folder
📈 Risk Management & Mitigation Plans	Risk registers, mitigation strategies, impact assessments.	Open Folder
📜 Change Management & Claims	Change orders, variations, claim justifications.	Open Folder
🎤 Progress Monitoring & Performance Reports	Weekly and monthly reports, earned value analysis (EVA).	Open Folder

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Data Governance & Compliance

• All project control documents must remain in SharePoint to ensure security, compliance, and accessibility.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to a Project Control document but do not have permission:

1. Request approval from the Project Control department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for Project Control Team

• Do not store project control-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official project control-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the Project Control department head before submitting IT requests.