Data Storage & Access

Project Management Department – Data Storage & Access

Overview

The Project Management Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient management of project execution, planning, coordination, and reporting.

• All project management-related files must be stored in SharePoint to maintain data security, integrity, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the Project Management SharePoint folder based on their roles.

• Cross-department access requires approval from the Project Management department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

---

Quick Access to Project Management SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 Project Management Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Project management policies, SOPs, governance documents.	Open Folder
📊 Reports & Analytics	Project KPIs, progress dashboards, and reports.	Open Folder
📝 Forms & Templates	Standardized project management forms, workflows, and tracking templates.	Open Folder
📂 Project Execution Plans	Project charters, execution strategies, planning methodologies.	Open Folder
✅ Compliance & Audit Records	Internal and external audits, regulatory compliance reports.	Open Folder
🎓 Training & Development	Project management training materials, certifications, and workshops.	Open Folder
✉️ External Correspondence	Communication with clients, consultants, and subcontractors.	Open Folder

---

📁 Additional Project Management Subfolders

Folder Name	Description	Access Link
📑 Scope Management & Deliverables	Scope documents, project milestones, key deliverables tracking.	Open Folder
📈 Risk & Issue Management	Risk registers, issue logs, mitigation plans.	Open Folder
📜 Change Management & Approvals	Change requests, impact assessments, approvals.	Open Folder
🎤 Progress Monitoring & Reporting	Weekly and monthly project reports, earned value analysis (EVA).	Open Folder

---

Data Governance & Compliance

• All project management documents must remain in SharePoint to ensure security, compliance, and accessibility.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to a Project Management document but do not have permission:

1. Request approval from the Project Management department head.

2. Submit an access request to [email protected] with department head approval.

---

Important Notes for Project Management Team

• Do not store project management-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official project management-related files.

• Keep folder names descriptive and structured for easy AI searchability.

---

Need Help?

For technical support or access requests, contact [email protected] Approval is required from the Project Management department head before submitting IT requests.