Data Storage & Access

Quantity Surveying (QS) Department – Data Storage & Access

Overview

The Quantity Surveying (QS) Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient cost management documentation.

• All QS-related files must be stored in SharePoint to maintain data integrity, compliance, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• QS employees have automatic access to the department's SharePoint folders based on their roles.

• Cross-department access requires approval from the QS department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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📂 Quick Access to QS SharePoint Folders

📁 Folder Name	📜 Description	Access Link
📑 Policies & Procedures	QS policies, SOPs, governance guidelines.	Open Folder
📊 Cost Reports & Analysis	Project cost performance reports, BOQ analysis.	Open Folder
📝 Forms & Templates	QS standard forms, tender documents, contracts.	Open Folder
📋 Material & Vendor Database	Supplier rates, material cost databases, vendor assessments.	Open Folder
📜 Compliance & Audit Records	QS compliance documents, audit reports, contract reviews.	Open Folder
🎓 Training & Development	QS training materials, certifications, workshops.	Open Folder
✉️ External Correspondence	Communication with vendors, clients, and project teams.	Open Folder

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📂 Additional QS Subfolders

📁 Folder Name	📜 Description	Access Link
📑 Tendering & Estimations	RFPs, RFQs, tender submissions, BOQ preparations.	Open Folder
📊 Market Research & Cost Trends	Cost trend analysis, supplier pricing benchmarks, inflation impact reports.	Open Folder
🤝 Contract & Claims Management	Contract negotiations, claims handling, dispute resolution.	Open Folder
🎯 Project Financials & Budgeting	Project cost breakdowns, financial forecasting, budget tracking.	Open Folder

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Data Governance & Compliance

All QS documents must remain in SharePoint for secure storage and compliance. Quarterly audits will be conducted to track document access and ensure security. Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to a QS document but do not have permission: Request approval from the QS department head. Submit an access request to [email protected] with department head approval.

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Important Notes for QS Team

Do not store QS documents in personal storage, USBs, or external cloud services. Use SharePoint folders for all official QS-related files. Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected]. Approval is required from the QS department head before submitting IT requests.

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This structure ensures that all Quantity Surveying files are properly stored, organized, and accessible while maintaining compliance with internal policies.

Would you like any modifications or additions?