Administrative Forms & Templates

Administrative Forms & Templates

1. Employee Forms

1.1 Employee Onboarding Forms

• New Employee Information Form – Captures personal and professional details of newly hired employees.

• Employment Contract Template – Standardized contract format aligning with Saudi labor laws.

• Non-Disclosure Agreement (NDA) – Ensures confidentiality and data protection.

• Code of Conduct Acknowledgment Form – Confirms employee adherence to workplace ethics and company policies.

1.2 Attendance & Leave Forms

• Leave Request Form – Standardized format for annual, sick, and emergency leave requests.

• Overtime Request & Approval Form – Captures details of overtime work and approvals from management.

• Employee Attendance Sheet – Tracks daily employee attendance manually or digitally.

1.3 Performance & Disciplinary Forms

• Performance Appraisal Form – Used during annual or periodic employee evaluations.

• Employee Training Request Form – Documents employee requests for training programs.

• Disciplinary Action Form – Records violations, warnings, and corrective actions.

1.4 Employee Exit & Offboarding Forms

• Resignation Letter Template – Standard format for voluntary resignations.

• Exit Interview Form – Captures feedback from departing employees.

• Final Settlement Clearance Form – Documents clearance of financial dues and company assets.

2. Administrative Forms

2.1 Office & Facility Management Forms

• Office Supply Request Form – For employees to request office materials and equipment.

• Facility Maintenance Request Form – Used to report maintenance or repair needs.

• Visitor Registration Form – Captures details of visitors entering company premises.

• Meeting Room Booking Form – Allows employees to reserve meeting rooms.

2.2 Document Control & Compliance Forms

• Internal Memo Template – Standard format for internal communications.

• Policy Acknowledgment Form – Confirms employee understanding of new policies.

• Confidential Document Access Request Form – Authorizes access to restricted files and data.

• Document Approval & Revision Form – Tracks changes and approvals of company policies and official documents.

3. Finance & Procurement Forms

3.1 Expense & Reimbursement Forms

• Business Travel Request Form – Approval request for official travel plans.

• Expense Reimbursement Form – Employees submit expenses for reimbursement.

• Petty Cash Request Form – Tracks minor business-related expenses.

3.2 Procurement & Asset Management Forms

• Purchase Request Form – Initiates procurement of goods and services.

• Vendor Registration Form – Captures vendor details for supplier onboarding.

• Fixed Asset Handover Form – Tracks issuance and return of company assets (e.g., laptops, mobile devices, tools).

4. Health, Safety & Security Forms

4.1 Safety & Incident Reporting Forms

• Workplace Incident Report Form – Documents accidents, hazards, or injuries at work.

• Safety Inspection Checklist – Ensures compliance with workplace safety standards.

• Emergency Evacuation Plan Template – Outlines emergency procedures and contacts.

4.2 Security & Access Control Forms

• ID Card Request Form – Used for issuing employee ID badges.

• Access Authorization Form – Grants restricted access to secure areas.

• Vehicle Gate Pass Form – Authorizes vehicles to enter or exit company premises.

Conclusion

This collection of standardized Administrative Forms & Templates ensures efficiency, compliance, and streamlined operations within BEC Arabia’s Administration Department. These forms enhance documentation accuracy, facilitate internal approvals, and maintain regulatory adherence.