Data Storage & Access

Administration Department – Data Storage & Access

Overview

The Administration Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient management of administrative records, governmental entity communications, facility management, and corporate services.

• All administration-related files must be stored in SharePoint to maintain data security, integrity, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the Administration SharePoint folder based on their roles.

• Cross-department access requires approval from the Administration department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to Administration SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 Administration Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Administration policies, SOPs, governance documents.	Open Folder
📊 Reports & Analytics	Performance reports, administrative KPI tracking.	Open Folder
📝 Forms & Templates	Standardized administrative forms, request templates, and approvals.	Open Folder
📂 Government & Regulatory Affairs	Official correspondence, approvals, licenses, and regulatory filings.	Open Folder
✅ Compliance & Audit Records	Labor law compliance, regulatory reports, internal audits.	Open Folder
🎓 Training & Development	Employee training materials, corporate compliance training, certifications.	Open Folder
✉️ External Correspondence	Communication with government entities, municipalities, and service providers.	Open Folder

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📁 Additional Administration Subfolders

Folder Name	Description	Access Link
📑 Government Relations & PRO Services	Visa processing, employee sponsorships, work permits, and GOSI.	Open Folder
📈 Facility & Office Management	Office lease agreements, maintenance contracts, utilities, and security.	Open Folder
📜 Travel & Accommodation Services	Employee travel requests, hotel bookings, vehicle rental records.	Open Folder
🎤 Corporate Services & General Administration	Office supplies, logistics, administration contracts.	Open Folder

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Data Governance & Compliance

• All administration documents must remain in SharePoint to ensure security, compliance, and accessibility.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to an Administration document but do not have permission:

1. Request approval from the Administration department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for Administration Team

• Do not store administration-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official administration-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the Administration department head before submitting IT requests.