BD Data Storage & Access

Business Development Department – Data Storage & Access

Overview

The Business Development (BD) Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient document management.

• All BD-related files must be stored in SharePoint to maintain data integrity, compliance, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the BD SharePoint folder based on their roles.

• Cross-department access requires approval from the BD department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to BD SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 BD Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	BD policies, SOPs, governance documents.	Open Folder
📊 Reports & Analytics	Business performance KPIs, market trends, analytics.	Open Folder
📝 Forms & Templates	BD proposal templates, contracts, standard documents.	Open Folder
📂 Client & Vendor Database	Client profiles, key accounts, vendor records.	Open Folder
✅ Compliance & Audit Records	BD compliance documents, regulatory reports.	Open Folder
🎓 Training & Development	BD training materials, certifications, workshops.	Open Folder
✉️ External Correspondence	Communication with clients, vendors, and stakeholders.	Open Folder

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📁 Additional BD Subfolders

Folder Name	Description	Access Link
📑 Bidding & Tendering Documents	RFQs, RFPs, bid submissions, proposals.	Open Folder
📈 Market Research & Business Intelligence	Competitor analysis, business trends, industry insights.	Open Folder
📜 Client Engagement & Contracts	Signed agreements, negotiations, business deals.	Open Folder
🎤 Sales & Presentation Materials	BD pitch decks, case studies, promotional content.	Open Folder

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Data Governance & Compliance

• All BD documents must remain in SharePoint to ensure security and compliance.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to a BD document but do not have permission:

1. Request approval from the BD department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for BD Team

• Do not store BD documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official BD-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the BD department head before submitting IT requests.