Data Storage & Access

Estimation Department – Data Storage & Access

Overview

The Estimation Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient document management.

• All estimation-related files must be stored in SharePoint to maintain data integrity, compliance, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the Estimation SharePoint folder based on their roles.

• Cross-department access requires approval from the Estimation department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to Estimation SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 Estimation Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Estimation policies, SOPs, governance documents.	Open Folder
📊 Reports & Analytics	Cost estimation reports, historical pricing data, estimation KPIs.	Open Folder
📝 Forms & Templates	Estimation templates, bid submission formats, and pricing models.	Open Folder
📂 Project BOQs & Cost Breakdowns	Bill of Quantities (BOQs), unit rate analysis, material cost breakdowns.	Open Folder
✅ Compliance & Audit Records	Regulatory compliance reports, estimation audit logs.	Open Folder
🎓 Training & Development	Estimation training materials, cost analysis courses, and certifications.	Open Folder
✉️ External Correspondence	Communication with clients, vendors, and business development teams.	Open Folder

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📁 Additional Estimation Subfolders

Folder Name	Description	Access Link
📑 Tendering & Bid Documents	RFQs, RFPs, bid submissions, approved pricing documents.	Open Folder
📈 Market Cost Trends & Historical Data	Cost trends for materials, labor, and equipment over time.	Open Folder
📜 Subcontractor & Supplier Pricing	Cost submissions from vendors and subcontractors.	Open Folder
🎤 Estimation Review & Approval	Internal approval documents, estimation meetings, and cost justifications.	Open Folder

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Data Governance & Compliance

• All estimation documents must remain in SharePoint to ensure security and compliance.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to an estimation document but do not have permission:

1. Request approval from the Estimation department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for Estimation Team

• Do not store estimation documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official estimation-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the Estimation department head before submitting IT requests.