Estimation Department – Standardized Template

1. Project Overview

1.1 General Information

• Project Name: [Enter Project Name]

• Client Name: [Client/Employer]

• Project Location: [City, Region, Country]

• Project Type: [Infrastructure, Commercial, Residential, Industrial]

• Contract Type: [Lump Sum, Unit Rate, Cost-Plus, EPC]

• Estimated Project Duration: [Months/Years]

• Tender Submission Deadline: [Date & Time]

1.2 Scope of Work

• Main Deliverables: [Brief description of key work items]

• BOQ (Bill of Quantities) Reference: [Attached Document Link]

• Key Constraints & Requirements: [Special Conditions, Regulatory Needs]

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2. Cost Estimation Breakdown

2.1 Direct Costs

Material Costs

• Primary Materials: [Steel, Concrete, Asphalt, etc.]

• Suppliers/Vendors Considered: [Vendor 1, Vendor 2]

• Cost per Unit: [SAR or USD]

• Total Cost Estimate: [SAR/USD]

Labor Costs

• Skilled Labor Requirements: [Engineers, Supervisors, Technicians]

• Unskilled Labor Needs: [General Workers, Helpers]

• Labor Rate (Per Hour/Day): [SAR/USD]

• Total Labor Cost: [SAR/USD]

Equipment Costs

• Required Machinery: [Excavators, Cranes, Trucks]

• Rental vs. Purchase Analysis: [Comparison Table]

• Cost Per Unit: [SAR/USD]

• Total Equipment Cost: [SAR/USD]

2.2 Indirect Costs

• Overheads & Administration: [Office Costs, Permits, Security]

• Site Facilities & Setup: [Temporary Offices, Worker Accommodation]

• Utilities & Power Costs: [Electricity, Water]

• Contingency & Risk Allowance: [5-10% as per project complexity]

2.3 Final Estimate Summary

Category	Estimated Cost (SAR/USD)
Materials	[Cost]
Labor	[Cost]
Equipment	[Cost]
Indirect Costs	[Cost]
Total Estimate	[Total Cost]

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3. Risk Assessment & Mitigation Plan

3.1 Identified Risks

Risk Type	Likelihood (L/M/H)	Impact (L/M/H)	Mitigation Strategy
Cost Overrun	High	High	Detailed Cost Breakdown & Contingency Inclusion
Material Shortages	Medium	High	Long-Term Supplier Agreements & Market Analysis
Labor Productivity Fluctuation	Medium	Medium	Workforce Planning & Efficiency Monitoring

3.2 Contingency Allocation

• Inflation Allowance: [2-5% of estimated cost]

• Market Fluctuation Buffer: [Based on past trends]

• Regulatory/Compliance Risks: [KSA Laws, Nitaqat Saudization]

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4. Compliance & Approvals

4.1 Internal Approvals

Approver Name	Designation	Approval Status
BD Director	Business Development	Pending/Approved
Finance Head	Finance & Budgeting	Pending/Approved
Legal Counsel	Contract & Risk	Pending/Approved
CEO	Executive Decision	Pending/Approved

4.2 Regulatory Compliance Checklist

• Etimad/NUPP Registration Status: [Yes/No]

• PIF Compliance Requirements: [Met/Not Met]

• Environmental & Sustainability Mandates: [Compliant/Non-Compliant]

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5. Final Submission Package

5.1 Required Documents Checklist

☑ BOQ & Cost Estimate Summary ☑ Bid Pricing Form ☑ Technical Proposal & Methodology ☑ Vendor Quotations & Market Benchmarking ☑ Risk Analysis & Contingency Plan ☑ Contractual & Compliance Documents ☑ Bid Submission Letter

5.2 Submission Confirmation

• Date of Submission: [Date]

• Submitted By: [Estimator Name]

• Submission Portal: [Etimad, NUPP, Direct Client]

• Acknowledgment Received: [Yes/No]

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6. Post-Submission Monitoring & Lessons Learned

6.1 Follow-up & Negotiations

• Client Clarifications Addressed: [Yes/No]

• Negotiation Adjustments Required: [Pricing Revisions, Scope Changes]

• Final Outcome: [Accepted, Rejected, Under Review]

6.2 Lessons Learned & Process Improvement

• Deviation from Initial Estimate (%): [Variance Analysis]

• Competitor Benchmarking Insights: [Pricing Competitiveness]

• Enhancements for Future Estimations: [Software Upgrades, Additional Market Research]

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7. Conclusion

This Estimation Department Template ensures that all cost estimations follow a structured, standardized, and compliant methodology at BEC Arabia. By maintaining accuracy, risk mitigation, and strategic financial planning, this framework supports the company’s competitive bidding success and profitability in Saudi Arabia’s construction industry.

🚀 With a data-driven estimation process, BEC Arabia secures its position as a market leader in mega projects.