Data Storage & Access

Legal Department – Data Storage & Access

Overview

The Legal Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient document management for all legal matters, contracts, and compliance records.

• All legal-related files must be stored in SharePoint to maintain data security, integrity, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the Legal SharePoint folder based on their roles.

• Cross-department access requires approval from the Legal department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to Legal SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 Legal Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Legal policies, compliance guidelines, and regulatory frameworks.	Open Folder
📊 Reports & Analytics	Legal risk assessments, case tracking, and compliance reports.	Open Folder
📝 Forms & Templates	Legal agreement templates, standard contracts, NDAs, and MOUs.	Open Folder
📂 Contracts & Agreements	Master agreements, joint ventures, client contracts, supplier contracts.	Open Folder
✅ Compliance & Audit Records	Internal and external legal compliance reports, audit logs, and government filings.	Open Folder
🎓 Training & Development	Legal training materials, compliance workshops, regulatory updates.	Open Folder
✉️ External Correspondence	Legal communications with regulatory bodies, consultants, and external counsel.	Open Folder

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📁 Additional Legal Subfolders

Folder Name	Description	Access Link
📑 Litigation & Dispute Resolution	Court cases, arbitration records, legal claims, and dispute resolutions.	Open Folder
📈 Regulatory Compliance & Government Filings	Government approvals, licenses, certifications, and compliance submissions.	Open Folder
📜 Risk Management & Legal Advisory	Internal risk assessments, legal opinions, advisory notes.	Open Folder
🎤 Confidential Legal Documents	High-security files, privileged legal correspondence, legal opinions.	Open Folder

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Data Governance & Compliance

• All legal documents must remain in SharePoint to ensure security, confidentiality, and compliance.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to legal and IT governance policies.

Need access? If you require access to a legal document but do not have permission:

1. Request approval from the Legal department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for Legal Team

• Do not store legal-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official legal-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the Legal department head before submitting IT requests.