Legal Templates

Legal Templates

Aligned with KSA Construction Laws, Mega Project Frameworks, and International Best Practices

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1. Introduction

The Legal Department at BEC Arabia has developed a structured set of legal templates to standardize contract governance, regulatory compliance, risk mitigation, and dispute resolution. These templates ensure consistency in business agreements, partnerships, procurement, employment, and legal disputes, reducing risks and ensuring compliance with KSA regulations, PIF mega project requirements, and international best practices.

All legal templates are stored in SharePoint for version control and easy access.

📂 Stored in SharePoint – Legal Templates Repository

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2. Memorandum of Understanding (MOU) and Non-Disclosure Agreements (NDA)

2.1 Memorandum of Understanding (MOU) Template

Purpose: An MOU is a preliminary agreement that outlines the intentions of two or more parties to enter into a formal contract in the future. It is not legally binding but sets the groundwork for negotiations.

Key Provisions:

• Purpose and objectives of the partnership

• Responsibilities of each party

• Timeline and validity of the MOU

• Confidentiality and non-disclosure clauses

• Dispute resolution and governing law

📂 Stored in SharePoint – MOU Template

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2.2 Non-Disclosure Agreement (NDA) Template

Purpose: Protects confidential business information shared between BEC Arabia and external parties, preventing unauthorized disclosure.

Key Provisions:

• Definition of confidential information

• Scope of confidentiality obligations

• Exclusions from confidentiality

• Duration of the agreement

• Legal consequences of a breach

📂 Stored in SharePoint – NDA Template

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3. Contract Management Templates

Templates that define legal relationships between BEC Arabia, clients, subcontractors, and suppliers.

3.1 Main Contract Template

Purpose: A legally binding agreement between BEC Arabia and the client, defining project scope, deliverables, and payment terms.

Key Provisions:

• Scope of work and project specifications

• Payment schedules and milestones

• Performance bonds and warranties

• Dispute resolution mechanisms

📂 Stored in SharePoint – Main Contract Template

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3.2 Subcontract Agreement Template

Purpose: Governs the legal terms between BEC Arabia and subcontractors, ensuring compliance with project requirements.

Key Provisions:

• Scope of subcontracted work

• Payment terms and penalty clauses

• Quality and safety compliance

• Dispute resolution and termination clauses

📂 Stored in SharePoint – Subcontract Agreement Template

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3.3 Joint Venture (JV) Agreement Template

Purpose: Defines the legal structure and terms of collaboration between BEC Arabia and other construction entities for a shared project.

Key Provisions:

• Contribution of each party

• Profit-sharing and financial structure

• Decision-making authority and governance

• Exit strategy and dispute resolution

📂 Stored in SharePoint – JV Agreement Template

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4. Procurement and Supplier Agreements

4.1 Supplier Agreement Template

Purpose: Establishes the terms and conditions of material and equipment supply.

Key Provisions:

• Product specifications and quality control

• Delivery schedules and penalties for delays

• Warranty and defect liability provisions

📂 Stored in SharePoint – Supplier Agreement Template

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4.2 Purchase Order (PO) Terms and Conditions Template

Purpose: Ensures that all purchase orders issued by BEC Arabia meet legal and financial compliance standards.

Key Provisions:

• Item descriptions and price terms

• Delivery and acceptance conditions

• Returns, refunds, and dispute resolution

📂 Stored in SharePoint – PO Terms Template

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5. Regulatory Compliance and Governance Templates

5.1 Legal Compliance Checklist Template

Purpose: Helps BEC Arabia track and document compliance with KSA construction and corporate laws.

Key Provisions:

• Public procurement compliance (Etimad, NUPP)

• Tax, Zakat, and VAT obligations

• Saudization and labor law compliance

📂 Stored in SharePoint – Compliance Checklist Template

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5.2 Risk Assessment and Mitigation Plan Template

Purpose: Identifies and mitigates legal risks related to contracts, disputes, and regulatory compliance.

Key Provisions:

• Risk classification and scoring

• Mitigation strategies and action plans

• Escalation and contingency planning

📂 Stored in SharePoint – Risk Management Template

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6. Dispute Resolution and Litigation Templates

6.1 Dispute Resolution Agreement Template

Purpose: Establishes a structured process for resolving contractual disputes.

Key Provisions:

• Mediation and arbitration clauses

• Governing law and jurisdiction

• Enforcement of arbitral awards

📂 Stored in SharePoint – Dispute Resolution Template

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6.2 Legal Notice Template

Purpose: Provides a formal legal notice format for addressing contractual breaches.

Key Provisions:

• Description of breach and reference to contract terms

• Required corrective actions and deadlines

• Legal consequences of non-compliance

📂 Stored in SharePoint – Legal Notice Template

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7. Employment and HR Legal Templates

7.1 Employment Contract Template

Purpose: Defines employment terms between BEC Arabia and its employees.

Key Provisions:

• Compensation, benefits, and working hours

• Termination and resignation clauses

• Saudization and visa sponsorship requirements

📂 Stored in SharePoint – Employment Contract Template

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7.2 Employee Non-Compete Agreement Template

Purpose: Restricts employees from working with competitors after leaving BEC Arabia.

Key Provisions:

• Duration and territorial restrictions

• Consequences of breach

📂 Stored in SharePoint – Non-Compete Template

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7.3 Workplace Ethics and Conduct Policy Template

Purpose: Defines ethical workplace behavior and anti-corruption policies.

Key Provisions:

• Code of conduct and prohibited behaviors

• Anti-bribery and fraud prevention policies

• Reporting mechanisms for misconduct

📂 Stored in SharePoint – Workplace Conduct Policy

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8. Conclusion

BEC Arabia’s Legal Templates Repository ensures standardized contract management, compliance tracking, risk mitigation, and employment governance. These templates align with KSA laws, construction industry best practices, and international contract standards.

All legal templates are stored in SharePoint for version control, accessibility, and compliance tracking.