Management Office Data Storge & Access

Management Office Department – Data Storage & Access

Overview

The Management Office Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient document management.

• All Management Office-related files must be stored in SharePoint to maintain data integrity, compliance, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the Management Office SharePoint folder based on their roles.

• Cross-department access requires approval from the Management Office department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

---

📂 Quick Access to Management Office SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 Management Office Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Management office policies, governance documents.	Open Folder
📊 Reports & Analytics	Office performance KPIs, operational insights.	Open Folder
📝 Forms & Templates	Standardized office forms, templates, approvals.	Open Folder
📂 Administrative Records	Internal memos, meeting minutes, project documentation.	Open Folder
✅ Compliance & Audit Reports	Internal audit reports, regulatory compliance documents.	Open Folder
🎓 Training & Development	Training materials, certifications, employee workshops.	Open Folder
✉️ External Correspondence	Communication with executives, clients, and stakeholders.	Open Folder

📂 Additional Management Office Subfolders

Folder Name	Description	Access Link
📑 Executive Directives & Approvals	Signed directives, management approvals, leadership decisions.	Open Folder
📈 Strategic Planning & Performance	Business strategies, operational targets, performance reviews.	Open Folder
🤝 Stakeholder Engagement & Partnerships	Collaboration records, partnership agreements, MOUs.	Open Folder
🏗️ Special Projects & Initiatives	Key initiatives, innovation projects, and strategic expansions.	Open Folder

---

🔐 Data Governance & Compliance

• All Management Office documents must remain in SharePoint to ensure security and compliance.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to a document but do not have permission:

1. Request approval from the Management Office department head.

2. Submit an access request to [email protected] with department head approval.

---

Important Notes for the Management Office Team

• Do not store Management Office documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official Management Office-related files.

• Keep folder names descriptive and structured for easy AI searchability.

---

Need Help?

For technical support or access requests, contact [email protected]. Approval is required from the Management Office department head before submitting requests.