Data Storage & Access

Marketing Department – Data Storage & Access

Overview

The Marketing Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient management of marketing strategies, branding materials, social media content, advertising campaigns, and corporate communication records.

• All marketing-related files must be stored in SharePoint to maintain data security, integrity, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the Marketing SharePoint folder based on their roles.

• Cross-department access requires approval from the Marketing department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to Marketing SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 Marketing Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Marketing policies, branding guidelines, standard operating procedures.	Open Folder
📊 Reports & Analytics	Marketing KPIs, campaign performance reports, lead tracking.	Open Folder
📝 Forms & Templates	Standardized marketing request forms, content approval templates.	Open Folder
📂 Advertising & Promotional Materials	Campaign creatives, brochures, flyers, digital ads.	Open Folder
✅ Compliance & Audit Records	Regulatory compliance documents, media contracts, advertising approvals.	Open Folder
🎓 Training & Development	Marketing training materials, digital strategy courses, certifications.	Open Folder
✉️ External Correspondence	Communication with agencies, influencers, media partners, and vendors.	Open Folder

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📁 Additional Marketing Subfolders

Folder Name	Description	Access Link
📑 Social Media & Content Strategy	Social media calendars, post drafts, engagement reports.	Open Folder
📈 Corporate Communications & Public Relations	Press releases, media coverage, corporate announcements.	Open Folder
📜 Event Planning & Sponsorships	Event proposals, sponsorship agreements, activation plans.	Open Folder
🎤 Digital Marketing & Website Management	Website content, SEO reports, Google Ads, email marketing campaigns.	Open Folder

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Data Governance & Compliance

• All marketing documents must remain in SharePoint to ensure security, compliance, and accessibility.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to a Marketing document but do not have permission:

1. Request approval from the Marketing department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for Marketing Team

• Do not store marketing-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official marketing-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the Marketing department head before submitting IT requests.