Data Storage & Access

Business Technology (BT) Department – Data Storage & Access

Overview

The Business Technology (BT) Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient management of IT infrastructure, cybersecurity, enterprise applications, and digital transformation initiatives.

• All IT and technology-related files must be stored in SharePoint to maintain data security, integrity, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the Business Technology SharePoint folder based on their roles.

• Cross-department access requires approval from the Business Technology department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to Business Technology SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 Business Technology Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	IT policies, cybersecurity frameworks, standard operating procedures.	Open Folder
📊 Reports & Analytics	IT system performance reports, network usage analysis, security logs.	Open Folder
📝 Forms & Templates	IT service request forms, user access approval templates.	Open Folder
📂 IT Infrastructure & Network Management	Server configurations, network topology diagrams, firewall rules.	Open Folder
✅ Compliance & Audit Records	IT security audits, regulatory compliance reports, Microsoft 365 governance.	Open Folder
🎓 Training & Development	IT training materials, cybersecurity awareness programs, software documentation.	Open Folder
✉️ External Correspondence	Communication with vendors, software providers, regulatory bodies.	Open Folder

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📁 Additional Business Technology Subfolders

Folder Name	Description	Access Link
📑 Enterprise Applications & Software	Microsoft 365, Power BI, ePROMIS ERP, Primavera, Aconex configurations.	Open Folder
📈 Cybersecurity & Risk Management	Microsoft Defender, firewall settings, data breach response plans.	Open Folder
📜 Cloud & Data Storage Management	Azure AD, SharePoint governance, backup and recovery plans.	Open Folder
🎤 IT Service Desk & Support Logs	IT incident reports, troubleshooting guides, SolarWinds monitoring logs.	Open Folder

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Data Governance & Compliance

• All IT and digital transformation documents must remain in SharePoint to ensure security, compliance, and accessibility.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to a Business Technology document but do not have permission:

1. Request approval from the Business Technology department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for Business Technology Team

• Do not store IT-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official IT-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the Business Technology department head before submitting IT requests.