Data Storage & Access

Quality Assurance & Quality Control (QA/QC) Department – Data Storage & Access

Overview

The Quality Assurance & Quality Control (QA/QC) Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient management of project quality standards, inspections, compliance reports, and non-conformance records (NCRs).

• All QA/QC-related files must be stored in SharePoint to maintain data security, integrity, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the QA/QC SharePoint folder based on their roles.

• Cross-department access requires approval from the QA/QC department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to QA/QC SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 QA/QC Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	QA/QC policies, standard operating procedures, and governance documents.	Open Folder
📊 Reports & Analytics	QA/QC performance reports, inspection summaries, KPI dashboards.	Open Folder
📝 Forms & Templates	Standardized QA/QC checklists, inspection forms, approval templates.	Open Folder
📂 Material Testing & Compliance	Material quality test results, certificates, approvals.	Open Folder
✅ Compliance & Audit Records	Regulatory compliance documents, QA/QC audit reports.	Open Folder
🎓 Training & Development	QA/QC training materials, safety compliance courses, certifications.	Open Folder
✉️ External Correspondence	Communication with consultants, suppliers, and regulatory bodies.	Open Folder

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📁 Additional QA/QC Subfolders

Folder Name	Description	Access Link
📑 Inspection & Testing Reports	Non-conformance reports (NCRs), site inspections, testing logs.	Open Folder
📈 Corrective & Preventive Action Plans	CAPA reports, non-compliance rectifications, quality improvement initiatives.	Open Folder
📜 Certifications & Approvals	Supplier quality approvals, third-party inspections, regulatory certificates.	Open Folder
🎤 QA/QC Meeting Minutes & Reviews	Internal QA/QC discussions, consultant feedback, quality assessments.	Open Folder

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Data Governance & Compliance

• All QA/QC documents must remain in SharePoint to ensure security, compliance, and accessibility.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to a QA/QC document but do not have permission:

1. Request approval from the QA/QC department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for QA/QC Team

• Do not store QA/QC-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official QA/QC-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the QA/QC department head before submitting IT requests.