Collaboration

Engineering Department 360° Collaboration

Seamless Coordination Across Design, Execution, and Compliance for Mega Construction Projects

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1. Introduction

The Engineering Department at BEC Arabia serves as the technical backbone of all mega construction projects, ensuring the integration of design, execution, and compliance through structured collaboration across all stakeholders.

The department acts as the central interface between: ✅ Clients & Consultants – Aligning project scope, technical requirements, and approvals. ✅ Project Management & Planning Teams – Synchronizing design schedules with project timelines. ✅ Procurement & Supply Chain Teams – Managing technical approvals for materials and suppliers. ✅ Subcontractors & Suppliers – Ensuring adherence to IFC drawings and specifications. ✅ Site Teams & QA/QC Departments – Providing engineering support for on-site construction execution. ✅ Regulatory & Municipal Authorities – Securing compliance with Saudi Building Code (SBC) and municipality regulations.

This 360° collaborative framework ensures optimized workflows, reduced technical risks, and enhanced efficiency throughout the project lifecycle.

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2. Cross-Departmental Collaboration Model

The Engineering Department at BEC Arabia follows a multi-tiered collaboration approach, ensuring technical alignment across all project stakeholders.

2.1 Key Collaboration Areas & Integration Points

Collaboration Area	Engineering Responsibilities	Key Stakeholders
Design & Technical Coordination	Develop & review schematic and detailed designs	Clients, Consultants, BIM Teams
RFI & Technical Query Resolution	Issue RFIs, clarify design ambiguities	Consultants, Clients, Subcontractors
Shop Drawing & Material Submittals	Approve supplier & subcontractor technical documentation	Procurement, QA/QC, Suppliers
Site Execution Support	Provide engineering clarifications & resolve technical site issues	Construction Teams, Project Management
Regulatory & Compliance Liaison	Ensure Saudi Building Code (SBC) & municipality compliance	Local Authorities, HSE, QA/QC
Project Planning & Scheduling Alignment	Integrate engineering deliverables with project milestones	Planning, Project Control, Cost Control

This cross-functional alignment ensures that all technical aspects of a project are fully coordinated, reducing design errors, delays, and non-conformance issues.

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3. Engineering Collaboration with Consultants & Clients

3.1 Client & Consultant Coordination

✅ Aligns engineering designs with project scope and technical specifications. ✅ Manages RFI (Request for Information) workflow to clarify technical uncertainties. ✅ Conducts regular design review meetings to validate IFC drawings.

📌 Deliverables:

• Technical Query (TQ) & RFI Logs

• Design Coordination Reports

• Consultant-Approved Design Modifications

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4. Collaboration with Subcontractors & Suppliers

4.1 Shop Drawings & Technical Submittal Management

✅ Reviews & approves shop drawings for structural, MEP, and architectural trades. ✅ Validates material compliance with specifications and contract documents. ✅ Coordinates supplier approvals and delivery schedules.

📌 Deliverables:

• Approved Shop Drawings & Coordination Drawings

• Material Technical Submittal Logs

• Supplier & Subcontractor Compliance Reports

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5. Integration with Project Planning & Scheduling

5.1 Engineering & Project Control Synchronization

✅ Aligns engineering deliverables with project baseline schedules. ✅ Monitors milestone-based engineering submissions to prevent delays. ✅ Uses Primavera P6 for schedule tracking & engineering progress monitoring.

📌 Deliverables:

• Design Submission Tracking Reports

• Schedule Performance Metrics for Engineering Deliverables

• Progress Dashboards in Power BI

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6. Collaboration with Site Execution & Construction Teams

6.1 Engineering Support for On-Site Execution

✅ Provides technical clarifications to site engineers & supervisors. ✅ Resolves discrepancies between design intent & actual construction conditions. ✅ Manages As-Built Drawing approvals based on field modifications.

📌 Deliverables:

• Field Change Requests (FCR) & Site Instruction (SI) Logs

• Technical Support Reports for Construction Teams

• As-Built Drawings & Record Documents

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7. Regulatory & Compliance Collaboration

7.1 Engineering Department & Regulatory Compliance

✅ Ensures all designs comply with the Saudi Building Code (SBC) & Municipality Guidelines. ✅ Coordinates authority approvals, permits, and regulatory inspections. ✅ Monitors adherence to environmental & sustainability regulations (ISO 14001, LEED).

📌 Deliverables:

• Building Permit Approval Logs

• Environmental & Safety Compliance Reports

• Authority Correspondence & NOC Records

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8. Digital Collaboration & Engineering Automation

The Engineering Department at BEC Arabia leverages digital collaboration platforms for enhanced workflow automation and technical coordination.

8.1 Digital Platforms for Engineering Collaboration

Technology	Functionality	Application in Engineering
BIM 360	3D Model Integration, Clash Detection	Ensures design coordination & constructability analysis
Aconex (EDMS)	Document Control, RFI Tracking	Manages shop drawings, RFIs, and submittals
SAP ERP	Procurement Integration	Aligns material submittals & approvals with supply chain
Primavera P6	Scheduling & Progress Tracking	Ensures alignment of engineering deliverables with project timeline
Power BI Dashboards	Engineering KPI Monitoring	Tracks approval timelines, design compliance, and technical coordination

📌 Benchmark: 100% of engineering documents must be stored and tracked digitally for compliance and audit transparency.

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9. Reporting & Decision-Making Workflow

The Engineering Department follows a structured reporting framework to keep all stakeholders informed about technical progress, risks, and approvals.

9.1 Engineering Reporting Structure

Report Type	Stakeholders	Frequency
Engineering Progress Reports	PMO, Clients, Consultants	Bi-Weekly
Technical Coordination Meetings (TCM) Minutes	Consultants, Design Teams	Weekly
Shop Drawing Approval Reports	Site Teams, Subcontractors	Weekly
Regulatory Compliance Reports	Authorities, QA/QC, HSE	Monthly

📌 Benchmark: All engineering reports must be updated in Aconex and reviewed during progress meetings.

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10. Benefits of a 360° Engineering Collaboration Approach

✅ Seamless integration between design, execution, and compliance teams. ✅ Minimized design errors and reduced risk of RFIs and change orders. ✅ Improved material approval efficiency and procurement synchronization. ✅ Enhanced regulatory compliance and project certification adherence. ✅ Increased project efficiency through automation and digital reporting.

This 360° engineering collaboration framework ensures that BEC Arabia’s technical workflows are optimized for efficiency, transparency, and compliance.

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11. Conclusion

The Engineering Department at BEC Arabia is a critical hub for technical coordination, ensuring flawless integration between project stakeholders.

With real-time data visibility, structured workflows, and digital automation, we ensure that technical designs, approvals, and site execution are synchronized to deliver mega construction projects with precision and compliance.