Data Storage & Access

Technical Department – Data Storage & Access

Overview

The Technical Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient management of project drawings, design development (DD), schematic designs (SD), shop drawings, RFIs, and coordination documents between clients, consultants, and subcontractors.

• All technical-related files must be stored in SharePoint to maintain data security, integrity, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the Technical SharePoint folder based on their roles.

• Cross-department access requires approval from the Technical department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to Technical SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 Technical Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	Technical policies, SOPs, governance documents.	Open Folder
📊 Reports & Analytics	Technical department KPIs, project review dashboards, progress reports.	Open Folder
📝 Forms & Templates	Standardized technical forms, design submission templates, approvals.	Open Folder
📂 Drawings & Technical Submissions	IFC drawings, design development (DD), schematic design (SD), shop drawings.	Open Folder
✅ Compliance & Audit Records	Internal and external audits, regulatory compliance reports, consultant reviews.	Open Folder
🎓 Training & Development	Technical training materials, certifications, BIM coordination workshops.	Open Folder
✉️ External Correspondence	Communication with clients, consultants, subcontractors, and suppliers.	Open Folder

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📁 Additional Technical Subfolders

Folder Name	Description	Access Link
📑 Shop Drawings & Approvals	Detailed drawings submitted for consultant review and approval.	Open Folder
📈 Request for Information (RFIs)	RFIs submitted to consultants for technical clarifications.	Open Folder
📜 Coordination with Subcontractors	Technical clarifications, design adjustments, consultant-subcontractor coordination.	Open Folder
🎤 BIM & Digital Modeling	3D models, clash detection reports, technical integration.	Open Folder

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Data Governance & Compliance

• All technical documents must remain in SharePoint to ensure security, compliance, and accessibility.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to a Technical document but do not have permission:

1. Request approval from the Technical department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for Technical Team

• Do not store technical-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official technical-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the Technical department head before submitting IT requests.