Collaboration

Health and Safety Department Collaboration – A 360 Degree Approach

Ensuring Seamless Safety Coordination Across All Construction Operations

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1. Introduction

The Health and Safety Department at BEC Arabia ensures a safe working environment by collaborating with all stakeholders involved in project execution. Safety is a shared responsibility that requires structured coordination between management, project teams, regulatory authorities, and subcontractors.

Effective collaboration ensures:

• Integration of safety measures in engineering, procurement, and construction activities

• Compliance with Saudi Labor Law, Saudi Building Code (SBC), and ISO 45001 safety standards

• Early identification and mitigation of workplace hazards

• Proactive emergency response planning and risk reduction strategies

• Data-driven decision-making through real-time safety tracking and reporting

A 360-degree collaborative approach aligns safety policies with operational workflows, ensuring that safety is embedded at every stage of project execution.

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2. Cross-Departmental Collaboration Model

The Health and Safety Department works closely with various departments to ensure safety compliance across all operations.

2.1 Key Collaborative Areas and Stakeholder Integration

Collaboration Area	HSE Responsibilities	Key Stakeholders
Engineering and Design Safety Compliance	Ensures safety in design and construction methods	Engineering Department, Consultants, Clients
Procurement and Material Safety Compliance	Approves PPE, hazardous materials, and site equipment	Procurement, Suppliers, Subcontractors
Construction Site Safety Management	Conducts risk assessments, inspections, and audits	Construction Teams, Site Supervisors
Regulatory and Municipality Compliance	Ensures compliance with Saudi labor laws, SBC, and ISO 45001	Government Authorities, Municipality, Legal
Subcontractor and Supplier Safety Compliance	Enforces safety standards for third-party workers	Subcontractors, Vendors, Logistics Teams
Emergency Response and Medical Coordination	Implements emergency response plans and first aid training	Security, First Responders, Medical Teams
Client and Consultant Engagement	Provides safety reports, compliance updates, and audit findings	Clients, Consultants, Third-Party Auditors

Benchmark: All safety collaboration processes must follow structured communication workflows, with digital tracking and approval logs for full transparency.

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3. Collaboration with Engineering and Design Teams

3.1 Safety Integration in Engineering and Design

• Ensure designs comply with Saudi safety regulations and ISO 45001

• Review engineering layouts for hazards related to working at heights, confined spaces, and excavation

• Conduct risk assessments during the design phase to prevent safety hazards in execution

Deliverables:

• Safety Impact Assessments for project designs

• Risk Mitigation Strategies for hazardous work zones

• Engineering Design Compliance Reports

Benchmark: Minimum 95 percent safety compliance in engineering approvals.

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4. Collaboration with Procurement and Supply Chain Teams

4.1 Material and Equipment Safety Compliance

• Ensure all materials and equipment comply with occupational health and safety standards

• Approve procurement of PPE, hazardous materials, and high-risk machinery

• Conduct supplier audits to verify safety compliance in material handling

Deliverables:

• Material Safety Data Sheets (MSDS)

• Equipment Safety Compliance Certifications

• Supplier Safety Performance Audits

Benchmark: 100 percent compliance for PPE and hazardous materials procurement.

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5. Collaboration with Construction and Site Execution Teams

5.1 Site Safety Management and Risk Mitigation

• Conduct daily toolbox talks and safety briefings before work begins

• Ensure strict adherence to Permit to Work (PTW) systems for high-risk activities

• Inspect scaffolding, excavation sites, electrical work, and lifting operations

Deliverables:

• Site Safety Inspection Reports

• Permit to Work (PTW) Logs

• Risk Mitigation Action Plans

Benchmark: Zero tolerance for high-risk safety violations on-site.

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6. Collaboration with Regulatory Authorities and Legal Compliance

6.1 Ensuring Compliance with Local and International Safety Regulations

• Coordinate with Saudi government agencies, municipality inspectors, and labor authorities

• Ensure compliance with Saudi Labor Law, SBC, and ISO 45001 Occupational Health and Safety Standards

• Implement legal requirements for workplace safety reporting and documentation

Deliverables:

• Compliance Reports for Saudi Labor Law and SBC

• Regulatory Inspection Logs and Safety Certificates

• Safety Audit Findings and Corrective Actions

Benchmark: Zero non-compliance findings in regulatory inspections.

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7. Collaboration with Subcontractors and Suppliers

7.1 Safety Enforcement for Subcontractors and Vendors

• Ensure subcontractors and suppliers comply with BEC Arabia’s health and safety policies

• Conduct regular audits on third-party workers’ compliance with PPE and safety protocols

• Monitor subcontractors for adherence to risk mitigation strategies

Deliverables:

• Subcontractor Safety Compliance Reports

• Non-Conformance Reports (NCR) for safety violations

• Corrective Action Plans (CAP) for non-compliance

Benchmark: 100 percent subcontractor compliance with site safety policies.

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8. Collaboration with Emergency Response and Medical Teams

8.1 Emergency Response Planning and First Aid Readiness

• Ensure every project site has a detailed Emergency Response Plan (ERP)

• Conduct emergency drills for fire, medical, and evacuation scenarios

• Coordinate with first responders and medical teams for emergency preparedness

Deliverables:

• Fire Safety and Emergency Evacuation Plans

• First Aid and Medical Response Protocols

• Emergency Drill Reports and Corrective Actions

Benchmark: 100 percent readiness for emergency response procedures.

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9. Client and Consultant Engagement in Health and Safety

9.1 Transparent Reporting and Compliance Coordination

• Maintain structured communication with clients regarding project safety compliance

• Ensure all consultant inspections and approvals are documented

• Coordinate third-party safety audits and certifications

Deliverables:

• Client Health and Safety Compliance Reports

• Consultant-Approved Safety Inspection and Test Plans

• Third-Party Audit Reports and Certification Compliance Logs

Benchmark: Zero disputes over safety compliance with clients and consultants.

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10. Digital Safety Compliance and Monitoring

10.1 Digital Integration for Safety Performance Tracking

Technology	Functionality	Application in Health and Safety
Aconex (EDMS)	Document Control, Incident Tracking	Ensures safety compliance and documentation management
SAP ERP	Incident and Hazard Reporting, Safety Audits	Centralized monitoring of workplace safety data
Power BI Dashboards	Real-Time Safety Analytics	Tracks compliance, hazard reports, and safety KPIs

Benchmark: 100 percent safety data must be logged and monitored digitally.

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11. Conclusion

The Health and Safety Department at BEC Arabia ensures:

• Seamless collaboration between engineering, procurement, construction, and regulatory authorities

• Digital tracking and proactive management of safety risks and compliance

• Full integration of health and safety measures in all project phases

• Continuous improvement of workplace safety through audits, risk assessments, and emergency planning

By embedding structured safety collaboration into all operations, BEC Arabia ensures a safe, compliant, and hazard-free construction environment.