Collaboration
Health and Safety Department Collaboration – A 360 Degree Approach
Ensuring Seamless Safety Coordination Across All Construction Operations
1. Introduction
The Health and Safety Department at BEC Arabia ensures a safe working environment by collaborating with all stakeholders involved in project execution. Safety is a shared responsibility that requires structured coordination between management, project teams, regulatory authorities, and subcontractors.
Effective collaboration ensures:
Integration of safety measures in engineering, procurement, and construction activities
Compliance with Saudi Labor Law, Saudi Building Code (SBC), and ISO 45001 safety standards
Early identification and mitigation of workplace hazards
Proactive emergency response planning and risk reduction strategies
Data-driven decision-making through real-time safety tracking and reporting
A 360-degree collaborative approach aligns safety policies with operational workflows, ensuring that safety is embedded at every stage of project execution.
2. Cross-Departmental Collaboration Model
The Health and Safety Department works closely with various departments to ensure safety compliance across all operations.
2.1 Key Collaborative Areas and Stakeholder Integration
Collaboration Area
HSE Responsibilities
Key Stakeholders
Engineering and Design Safety Compliance
Ensures safety in design and construction methods
Engineering Department, Consultants, Clients
Procurement and Material Safety Compliance
Approves PPE, hazardous materials, and site equipment
Procurement, Suppliers, Subcontractors
Construction Site Safety Management
Conducts risk assessments, inspections, and audits
Construction Teams, Site Supervisors
Regulatory and Municipality Compliance
Ensures compliance with Saudi labor laws, SBC, and ISO 45001
Government Authorities, Municipality, Legal
Subcontractor and Supplier Safety Compliance
Enforces safety standards for third-party workers
Subcontractors, Vendors, Logistics Teams
Emergency Response and Medical Coordination
Implements emergency response plans and first aid training
Security, First Responders, Medical Teams
Client and Consultant Engagement
Provides safety reports, compliance updates, and audit findings
Clients, Consultants, Third-Party Auditors
Benchmark: All safety collaboration processes must follow structured communication workflows, with digital tracking and approval logs for full transparency.
3. Collaboration with Engineering and Design Teams
3.1 Safety Integration in Engineering and Design
Ensure designs comply with Saudi safety regulations and ISO 45001
Review engineering layouts for hazards related to working at heights, confined spaces, and excavation
Conduct risk assessments during the design phase to prevent safety hazards in execution
Deliverables:
Safety Impact Assessments for project designs
Risk Mitigation Strategies for hazardous work zones
Engineering Design Compliance Reports
Benchmark: Minimum 95 percent safety compliance in engineering approvals.
4. Collaboration with Procurement and Supply Chain Teams
4.1 Material and Equipment Safety Compliance
Ensure all materials and equipment comply with occupational health and safety standards
Approve procurement of PPE, hazardous materials, and high-risk machinery
Conduct supplier audits to verify safety compliance in material handling
Deliverables:
Material Safety Data Sheets (MSDS)
Equipment Safety Compliance Certifications
Supplier Safety Performance Audits
Benchmark: 100 percent compliance for PPE and hazardous materials procurement.
5. Collaboration with Construction and Site Execution Teams
5.1 Site Safety Management and Risk Mitigation
Conduct daily toolbox talks and safety briefings before work begins
Ensure strict adherence to Permit to Work (PTW) systems for high-risk activities
Inspect scaffolding, excavation sites, electrical work, and lifting operations
Deliverables:
Site Safety Inspection Reports
Permit to Work (PTW) Logs
Risk Mitigation Action Plans
Benchmark: Zero tolerance for high-risk safety violations on-site.
6. Collaboration with Regulatory Authorities and Legal Compliance
6.1 Ensuring Compliance with Local and International Safety Regulations
Coordinate with Saudi government agencies, municipality inspectors, and labor authorities
Ensure compliance with Saudi Labor Law, SBC, and ISO 45001 Occupational Health and Safety Standards
Implement legal requirements for workplace safety reporting and documentation
Deliverables:
Compliance Reports for Saudi Labor Law and SBC
Regulatory Inspection Logs and Safety Certificates
Safety Audit Findings and Corrective Actions
Benchmark: Zero non-compliance findings in regulatory inspections.
7. Collaboration with Subcontractors and Suppliers
7.1 Safety Enforcement for Subcontractors and Vendors
Ensure subcontractors and suppliers comply with BEC Arabia’s health and safety policies
Conduct regular audits on third-party workers’ compliance with PPE and safety protocols
Monitor subcontractors for adherence to risk mitigation strategies
Deliverables:
Subcontractor Safety Compliance Reports
Non-Conformance Reports (NCR) for safety violations
Corrective Action Plans (CAP) for non-compliance
Benchmark: 100 percent subcontractor compliance with site safety policies.
8. Collaboration with Emergency Response and Medical Teams
8.1 Emergency Response Planning and First Aid Readiness
Ensure every project site has a detailed Emergency Response Plan (ERP)
Conduct emergency drills for fire, medical, and evacuation scenarios
Coordinate with first responders and medical teams for emergency preparedness
Deliverables:
Fire Safety and Emergency Evacuation Plans
First Aid and Medical Response Protocols
Emergency Drill Reports and Corrective Actions
Benchmark: 100 percent readiness for emergency response procedures.
9. Client and Consultant Engagement in Health and Safety
9.1 Transparent Reporting and Compliance Coordination
Maintain structured communication with clients regarding project safety compliance
Ensure all consultant inspections and approvals are documented
Coordinate third-party safety audits and certifications
Deliverables:
Client Health and Safety Compliance Reports
Consultant-Approved Safety Inspection and Test Plans
Third-Party Audit Reports and Certification Compliance Logs
Benchmark: Zero disputes over safety compliance with clients and consultants.
10. Digital Safety Compliance and Monitoring
10.1 Digital Integration for Safety Performance Tracking
Technology
Functionality
Application in Health and Safety
Aconex (EDMS)
Document Control, Incident Tracking
Ensures safety compliance and documentation management
SAP ERP
Incident and Hazard Reporting, Safety Audits
Centralized monitoring of workplace safety data
Power BI Dashboards
Real-Time Safety Analytics
Tracks compliance, hazard reports, and safety KPIs
Benchmark: 100 percent safety data must be logged and monitored digitally.
11. Conclusion
The Health and Safety Department at BEC Arabia ensures:
Seamless collaboration between engineering, procurement, construction, and regulatory authorities
Digital tracking and proactive management of safety risks and compliance
Full integration of health and safety measures in all project phases
Continuous improvement of workplace safety through audits, risk assessments, and emergency planning
By embedding structured safety collaboration into all operations, BEC Arabia ensures a safe, compliant, and hazard-free construction environment.
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