Data Storage & Access

Health, Safety, and Environment (HSE) Department – Data Storage & Access

Overview

The Health, Safety, and Environment (HSE) Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient management of safety policies, incident reports, compliance documentation, and environmental health standards.

• All HSE-related files must be stored in SharePoint to maintain data security, integrity, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the HSE SharePoint folder based on their roles.

• Cross-department access requires approval from the HSE department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to HSE SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 HSE Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	HSE policies, SOPs, safety protocols, and governance documents.	Open Folder
📊 Reports & Analytics	HSE performance reports, safety dashboards, and compliance tracking.	Open Folder
📝 Forms & Templates	Standardized safety inspection forms, risk assessment templates, and approvals.	Open Folder
📂 Incident Reports & Investigations	Records of workplace incidents, root cause analyses, and corrective actions.	Open Folder
✅ Compliance & Audit Records	Regulatory compliance reports, OSHA/ISO certifications, audit logs.	Open Folder
🎓 Training & Development	HSE training materials, safety workshops, certifications, and toolbox talks.	Open Folder
✉️ External Correspondence	Communication with regulatory bodies, consultants, and safety auditors.	Open Folder

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📁 Additional HSE Subfolders

Folder Name	Description	Access Link
📑 Risk Assessments & Hazard Control	Job hazard analysis (JHA), site-specific risk registers, control measures.	Open Folder
📈 Safety Inspections & Compliance Audits	Workplace inspections, PPE compliance, equipment safety checks.	Open Folder
📜 Environmental Management & Sustainability	Waste disposal, hazardous materials handling, sustainability initiatives.	Open Folder
🎤 Emergency Response & Crisis Management	Emergency preparedness plans, evacuation procedures, drills.	Open Folder

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Data Governance & Compliance

• All HSE documents must remain in SharePoint to ensure security, compliance, and accessibility.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to an HSE document but do not have permission:

1. Request approval from the HSE department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for HSE Team

• Do not store HSE-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official HSE-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the HSE department head before submitting IT requests.