Templates

Health, Safety, and Environment (HSE) Templates

Standardized Safety Documentation for Compliance, Risk Management, and Incident Reporting

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1. Introduction

The Health, Safety, and Environment (HSE) Department at BEC Arabia maintains a structured set of templates to standardize safety compliance, risk assessment, and incident reporting. These templates ensure:

• Consistent documentation of safety policies and procedures

• Regulatory compliance with Saudi OSH, ISO 45001, SBC, OSHA, and NEBOSH

• Effective tracking and management of workplace hazards, incidents, and emergency responses

• Streamlined communication between HSE teams, project management, and regulatory authorities

All HSE templates are stored in SharePoint and are regularly updated to reflect the latest safety regulations and industry best practices.

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2. Safety Compliance and Inspection Templates

2.1 Site Safety Inspection Checklist (Template)

• Purpose: Used by safety officers to inspect site conditions, identify hazards, and ensure compliance with safety protocols.

• Key Elements:

  • General site safety conditions (housekeeping, lighting, ventilation)

  • PPE compliance and worker safety adherence

  • Equipment and machinery safety checks

  • Emergency exits and fire safety inspections

  • Corrective action requirements

Stored in: SharePoint Folder → HSE Compliance → Site Inspections

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2.2 Permit to Work (PTW) Form (Template)

• Purpose: Required for high-risk activities such as hot work, electrical work, confined spaces, and working at heights.

• Key Elements:

  • Work description and potential hazards

  • Precautionary measures required (PPE, isolation procedures)

  • Approval from site safety officer and project manager

  • Work start and completion time

Stored in: SharePoint Folder → HSE Compliance → Permits to Work

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2.3 PPE Compliance Audit Form (Template)

• Purpose: Ensures all workers are wearing appropriate PPE as per site requirements.

• Key Elements:

  • Worker name and job role

  • Required PPE checklist (helmet, gloves, safety boots, eye protection, etc.)

  • Compliance status and corrective actions required

  • Supervisor signature and verification

Stored in: SharePoint Folder → HSE Compliance → PPE Audits

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3. Incident and Accident Reporting Templates

3.1 Incident Report Form (Template)

• Purpose: Used to document any workplace accident, injury, or near-miss event.

• Key Elements:

  • Date, time, and location of the incident

  • Description of the incident and persons involved

  • Witness statements and evidence collection

  • Immediate corrective actions taken

  • Preventive measures to avoid recurrence

Stored in: SharePoint Folder → HSE Incident Reporting → Incident Reports

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3.2 Root Cause Analysis (RCA) Form (Template)

• Purpose: Used to investigate the causes of safety incidents and develop corrective actions.

• Key Elements:

  • Incident details and contributing factors

  • Identification of root causes (human error, equipment failure, procedure non-compliance)

  • Proposed corrective actions

  • Implementation tracking and follow-up status

Stored in: SharePoint Folder → HSE Incident Reporting → RCA Reports

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3.3 Non-Conformance Report (NCR) Form (Template)

• Purpose: Used when a safety violation or non-conformance is detected on-site.

• Key Elements:

  • Description of the non-conformance

  • Regulatory standard or company policy violated

  • Immediate corrective actions required

  • Assigned responsible personnel and deadline for rectification

Stored in: SharePoint Folder → HSE Compliance → Non-Conformance Reports

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4. Emergency Preparedness and Response Templates

4.1 Fire and Emergency Evacuation Plan (Template)

• Purpose: Details emergency exit routes, fire assembly points, and evacuation procedures.

• Key Elements:

  • Site emergency contacts and fire wardens

  • Fire exit locations and escape routes

  • Evacuation drill schedule and compliance tracking

  • Emergency responsibilities for personnel

Stored in: SharePoint Folder → HSE Emergency Preparedness → Fire Safety Plans

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4.2 First Aid Log and Medical Incident Report (Template)

• Purpose: Used to record any first aid treatment provided on-site.

• Key Elements:

  • Worker name and type of injury

  • First aid treatment provided and medical referrals

  • Incident location and supervisor signature

  • Follow-up actions and recovery monitoring

Stored in: SharePoint Folder → HSE Emergency Preparedness → First Aid Logs

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4.3 Emergency Response Drill Report (Template)

• Purpose: Documents the execution of emergency drills and areas for improvement.

• Key Elements:

  • Type of emergency drill conducted (fire, medical, hazardous material spill)

  • Timing and response efficiency

  • Strengths and areas requiring improvement

  • Recommendations for future drills

Stored in: SharePoint Folder → HSE Emergency Preparedness → Drill Reports

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5. Contractor and Subcontractor Safety Compliance Templates

5.1 Contractor Safety Pre-Qualification Checklist (Template)

• Purpose: Ensures that subcontractors meet BEC Arabia’s safety standards before being approved for work.

• Key Elements:

  • Review of safety policies and procedures

  • Incident history and past safety violations

  • Worker training certifications

  • PPE compliance and equipment safety records

Stored in: SharePoint Folder → HSE Contractor Compliance → Safety Pre-Qualification

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5.2 Safety Induction and Training Record (Template)

• Purpose: Documents safety training sessions and inductions completed by workers.

• Key Elements:

  • Worker name and job designation

  • Training module and completion status

  • Certification and trainer approval

  • Frequency of refresher training requirements

Stored in: SharePoint Folder → HSE Training and Awareness → Induction Records

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6. Digital Safety Compliance Monitoring

6.1 Digital Integration of HSE Compliance Tracking

Technology	Functionality	Application in HSE Templates
Aconex	Document Control, Incident Tracking	Stores and tracks all HSE reports and compliance documents
SAP ERP	Incident Reporting, Safety Audits	Centralized monitoring of safety performance and compliance
Power BI Dashboards	Real-Time Safety Analytics	Tracks safety violations, incident trends, and corrective actions

Benchmark: 100 percent of safety documentation must be digitally stored and accessible for audits.

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7. Conclusion

The Health, Safety, and Environment (HSE) Templates at BEC Arabia ensure:

• Standardized documentation of all safety-related activities and risk assessments

• Regulatory compliance with Saudi safety laws, ISO 45001, and international best practices

• Effective tracking of safety incidents, hazards, and emergency preparedness efforts

• Seamless integration of contractor compliance and workplace safety procedures

By implementing structured safety documentation practices, BEC Arabia ensures a compliant, safe, and well-documented construction environment.