Templates
Health, Safety, and Environment (HSE) Templates
Standardized Safety Documentation for Compliance, Risk Management, and Incident Reporting
1. Introduction
The Health, Safety, and Environment (HSE) Department at BEC Arabia maintains a structured set of templates to standardize safety compliance, risk assessment, and incident reporting. These templates ensure:
Consistent documentation of safety policies and procedures
Regulatory compliance with Saudi OSH, ISO 45001, SBC, OSHA, and NEBOSH
Effective tracking and management of workplace hazards, incidents, and emergency responses
Streamlined communication between HSE teams, project management, and regulatory authorities
All HSE templates are stored in SharePoint and are regularly updated to reflect the latest safety regulations and industry best practices.
2. Safety Compliance and Inspection Templates
2.1 Site Safety Inspection Checklist (Template)
Purpose: Used by safety officers to inspect site conditions, identify hazards, and ensure compliance with safety protocols.
Key Elements:
General site safety conditions (housekeeping, lighting, ventilation)
PPE compliance and worker safety adherence
Equipment and machinery safety checks
Emergency exits and fire safety inspections
Corrective action requirements
Stored in: SharePoint Folder → HSE Compliance → Site Inspections
2.2 Permit to Work (PTW) Form (Template)
Purpose: Required for high-risk activities such as hot work, electrical work, confined spaces, and working at heights.
Key Elements:
Work description and potential hazards
Precautionary measures required (PPE, isolation procedures)
Approval from site safety officer and project manager
Work start and completion time
Stored in: SharePoint Folder → HSE Compliance → Permits to Work
2.3 PPE Compliance Audit Form (Template)
Purpose: Ensures all workers are wearing appropriate PPE as per site requirements.
Key Elements:
Worker name and job role
Required PPE checklist (helmet, gloves, safety boots, eye protection, etc.)
Compliance status and corrective actions required
Supervisor signature and verification
Stored in: SharePoint Folder → HSE Compliance → PPE Audits
3. Incident and Accident Reporting Templates
3.1 Incident Report Form (Template)
Purpose: Used to document any workplace accident, injury, or near-miss event.
Key Elements:
Date, time, and location of the incident
Description of the incident and persons involved
Witness statements and evidence collection
Immediate corrective actions taken
Preventive measures to avoid recurrence
Stored in: SharePoint Folder → HSE Incident Reporting → Incident Reports
3.2 Root Cause Analysis (RCA) Form (Template)
Purpose: Used to investigate the causes of safety incidents and develop corrective actions.
Key Elements:
Incident details and contributing factors
Identification of root causes (human error, equipment failure, procedure non-compliance)
Proposed corrective actions
Implementation tracking and follow-up status
Stored in: SharePoint Folder → HSE Incident Reporting → RCA Reports
3.3 Non-Conformance Report (NCR) Form (Template)
Purpose: Used when a safety violation or non-conformance is detected on-site.
Key Elements:
Description of the non-conformance
Regulatory standard or company policy violated
Immediate corrective actions required
Assigned responsible personnel and deadline for rectification
Stored in: SharePoint Folder → HSE Compliance → Non-Conformance Reports
4. Emergency Preparedness and Response Templates
4.1 Fire and Emergency Evacuation Plan (Template)
Purpose: Details emergency exit routes, fire assembly points, and evacuation procedures.
Key Elements:
Site emergency contacts and fire wardens
Fire exit locations and escape routes
Evacuation drill schedule and compliance tracking
Emergency responsibilities for personnel
Stored in: SharePoint Folder → HSE Emergency Preparedness → Fire Safety Plans
4.2 First Aid Log and Medical Incident Report (Template)
Purpose: Used to record any first aid treatment provided on-site.
Key Elements:
Worker name and type of injury
First aid treatment provided and medical referrals
Incident location and supervisor signature
Follow-up actions and recovery monitoring
Stored in: SharePoint Folder → HSE Emergency Preparedness → First Aid Logs
4.3 Emergency Response Drill Report (Template)
Purpose: Documents the execution of emergency drills and areas for improvement.
Key Elements:
Type of emergency drill conducted (fire, medical, hazardous material spill)
Timing and response efficiency
Strengths and areas requiring improvement
Recommendations for future drills
Stored in: SharePoint Folder → HSE Emergency Preparedness → Drill Reports
5. Contractor and Subcontractor Safety Compliance Templates
5.1 Contractor Safety Pre-Qualification Checklist (Template)
Purpose: Ensures that subcontractors meet BEC Arabia’s safety standards before being approved for work.
Key Elements:
Review of safety policies and procedures
Incident history and past safety violations
Worker training certifications
PPE compliance and equipment safety records
Stored in: SharePoint Folder → HSE Contractor Compliance → Safety Pre-Qualification
5.2 Safety Induction and Training Record (Template)
Purpose: Documents safety training sessions and inductions completed by workers.
Key Elements:
Worker name and job designation
Training module and completion status
Certification and trainer approval
Frequency of refresher training requirements
Stored in: SharePoint Folder → HSE Training and Awareness → Induction Records
6. Digital Safety Compliance Monitoring
6.1 Digital Integration of HSE Compliance Tracking
Technology
Functionality
Application in HSE Templates
Aconex
Document Control, Incident Tracking
Stores and tracks all HSE reports and compliance documents
SAP ERP
Incident Reporting, Safety Audits
Centralized monitoring of safety performance and compliance
Power BI Dashboards
Real-Time Safety Analytics
Tracks safety violations, incident trends, and corrective actions
Benchmark: 100 percent of safety documentation must be digitally stored and accessible for audits.
7. Conclusion
The Health, Safety, and Environment (HSE) Templates at BEC Arabia ensure:
Standardized documentation of all safety-related activities and risk assessments
Regulatory compliance with Saudi safety laws, ISO 45001, and international best practices
Effective tracking of safety incidents, hazards, and emergency preparedness efforts
Seamless integration of contractor compliance and workplace safety procedures
By implementing structured safety documentation practices, BEC Arabia ensures a compliant, safe, and well-documented construction environment.
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