Policies and Procedures

Health and Safety Department Policies and Procedures – A 360 Degree Approach

Ensuring Standardized Safety Management, Regulatory Compliance, and Risk Mitigation in Mega Construction Projects

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1. Introduction

The Health and Safety (HSE) Department at BEC Arabia ensures the implementation of structured policies and procedures to maintain a safe, compliant, and risk-free workplace. These policies and procedures aim to:

• Ensure compliance with Saudi Occupational Safety and Health (OSH) Regulations, Saudi Labor Law, and Saudi Building Code (SBC)

• Align with international safety standards such as ISO 45001, OSHA, NFPA, and NEBOSH

• Implement proactive hazard identification, risk assessment, and safety controls

• Standardize safety protocols for engineering, procurement, and site execution

• Reduce incidents, promote safety culture, and enhance emergency preparedness

By embedding structured health and safety management into all operational processes, BEC Arabia ensures a safety-first work environment across all projects.

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2. Health and Safety Governance and Policy Framework

2.1 Safety Governance Structure

Level	Responsible Stakeholders	Key Safety Oversight Areas
Executive Oversight	CEO, HSE Director, Risk Management Team	Strategic safety governance, legal compliance, and policy enforcement
Project-Level Safety Compliance	HSE Managers, Safety Officers, Site Supervisors	Site safety enforcement, inspections, hazard controls
Regulatory and Legal Compliance	Regulatory Affairs, Municipality, Civil Defense	Compliance with Saudi labor law, SBC, ISO 45001, and fire safety
Subcontractor and Supplier Safety Compliance	Procurement, Contractor HSE Representatives	Vendor safety pre-qualification, compliance with PPE and safety policies

Benchmark: All safety policies must be reviewed annually to ensure alignment with regulatory updates and project-specific risks.

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3. General Health and Safety Policies

3.1 Workplace Safety and Risk Prevention Policy

• All employees, contractors, and visitors must comply with site safety protocols

• Job Hazard Analysis (JHA) must be conducted for all construction activities

• Permit to Work (PTW) system must be enforced for high-risk tasks

Deliverables:

• Workplace Safety Guidelines and Awareness Campaigns

• Site-Specific Risk Assessment Reports

• Personal Protective Equipment (PPE) Distribution Logs

Benchmark: 100 percent compliance with risk assessments before work execution.

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3.2 Personal Protective Equipment (PPE) Policy

• All personnel must wear mandatory PPE as per job-specific risk assessments

• Subcontractors and suppliers must comply with PPE policies

• Non-compliance with PPE requirements results in work stoppage and corrective action

Deliverables:

• PPE Compliance Checklists and Audit Reports

• PPE Inspection and Maintenance Logs

• Subcontractor Safety Compliance Reports

Benchmark: 99 percent compliance with PPE policies across all sites.

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4. Construction Site Safety Procedures

4.1 Safety Inspection and Monitoring Procedures

• Daily toolbox talks and site safety briefings must be conducted before work begins

• Routine inspections must be carried out to identify safety violations

• Unsafe work conditions must be reported and corrected immediately

Deliverables:

• Site Safety Inspection Reports

• Non-Conformance Reports (NCR) for safety violations

• Corrective and Preventive Action (CAPA) Logs

Benchmark: 95 percent site safety compliance with a declining trend in NCRs.

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4.2 Equipment and Machinery Safety Procedures

• All heavy equipment must be inspected before operation

• Only certified operators must be authorized to use machinery

• Lockout/Tagout (LOTO) procedures must be enforced for hazardous equipment

Deliverables:

• Equipment Safety Compliance Logs

• Operator Certification and Training Records

• Lockout/Tagout (LOTO) Inspection Reports

Benchmark: Zero unauthorized equipment usage or unsafe machine operations.

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5. Emergency Response and Crisis Management Policies

5.1 Fire Prevention and Evacuation Procedures

• All sites must have a Fire Safety and Emergency Evacuation Plan

• Firefighting equipment must be regularly inspected and accessible in all work zones

• Quarterly fire safety drills must be conducted

Deliverables:

• Fire Safety Compliance Reports

• Emergency Evacuation Drill Records

• NFPA and Saudi Civil Defense Compliance Logs

Benchmark: 100 percent readiness for fire emergencies.

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5.2 First Aid and Medical Emergency Procedures

• First Aid Stations must be available on all project sites

• Trained medical personnel must be on-site for high-risk operations

• All incidents must be reported and investigated for corrective action

Deliverables:

• First Aid and Medical Emergency Logs

• Incident Investigation and Root Cause Analysis Reports

• Emergency Response Training Records

Benchmark: Zero delays in emergency medical response times.

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6. Regulatory Compliance and Legal Safety Procedures

6.1 Saudi Labor Law and SBC Safety Compliance Procedures

• Ensure compliance with occupational health and safety mandates under Saudi Labor Law

• Secure required approvals from municipal authorities before work execution

• Implement safety training and awareness programs for all employees

Deliverables:

• Regulatory Compliance Checklists

• Municipality Safety Inspection Reports

• Employee Safety Training Attendance Logs

Benchmark: Zero legal violations or regulatory non-compliances.

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6.2 ISO 45001 and OSHA Compliance Procedures

• All safety management systems must align with ISO 45001 standards

• Worksite hazard controls must follow OSHA safety protocols

• Incident reporting and corrective actions must be documented for continuous improvement

Deliverables:

• ISO 45001 Compliance Reports

• OSHA Safety Audit Logs

• Corrective and Preventive Action (CAPA) Reports

Benchmark: 100 percent adherence to ISO 45001 standards with zero non-conformances.

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7. Digital Safety Monitoring and Reporting

7.1 Integration of Digital Safety Compliance Systems

Technology	Functionality	Application in Health and Safety Policies
Aconex	Document Control, Incident Tracking	Ensures safety compliance and regulatory documentation management
SAP ERP	Incident and Hazard Reporting, Safety Audits	Centralized monitoring of workplace safety performance
Power BI Dashboards	Real-Time Safety Analytics	Tracks compliance, hazard reports, and safety KPIs

Benchmark: 100 percent of safety policies must be digitally monitored and recorded.

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8. Conclusion

The Health and Safety Policies and Procedures at BEC Arabia ensure:

• Standardized enforcement of safety measures across all projects

• Regulatory and legal compliance with national and international standards

• Seamless integration of safety policies into engineering, procurement, and construction activities

• Continuous monitoring and digital tracking for proactive risk mitigation

By embedding structured safety policies into daily operations, BEC Arabia ensures a safe, compliant, and risk-free construction environment.