Policies and Procedures
Health and Safety Department Policies and Procedures – A 360 Degree Approach
Ensuring Standardized Safety Management, Regulatory Compliance, and Risk Mitigation in Mega Construction Projects
1. Introduction
The Health and Safety (HSE) Department at BEC Arabia ensures the implementation of structured policies and procedures to maintain a safe, compliant, and risk-free workplace. These policies and procedures aim to:
Ensure compliance with Saudi Occupational Safety and Health (OSH) Regulations, Saudi Labor Law, and Saudi Building Code (SBC)
Align with international safety standards such as ISO 45001, OSHA, NFPA, and NEBOSH
Implement proactive hazard identification, risk assessment, and safety controls
Standardize safety protocols for engineering, procurement, and site execution
Reduce incidents, promote safety culture, and enhance emergency preparedness
By embedding structured health and safety management into all operational processes, BEC Arabia ensures a safety-first work environment across all projects.
2. Health and Safety Governance and Policy Framework
2.1 Safety Governance Structure
Level
Responsible Stakeholders
Key Safety Oversight Areas
Executive Oversight
CEO, HSE Director, Risk Management Team
Strategic safety governance, legal compliance, and policy enforcement
Project-Level Safety Compliance
HSE Managers, Safety Officers, Site Supervisors
Site safety enforcement, inspections, hazard controls
Regulatory and Legal Compliance
Regulatory Affairs, Municipality, Civil Defense
Compliance with Saudi labor law, SBC, ISO 45001, and fire safety
Subcontractor and Supplier Safety Compliance
Procurement, Contractor HSE Representatives
Vendor safety pre-qualification, compliance with PPE and safety policies
Benchmark: All safety policies must be reviewed annually to ensure alignment with regulatory updates and project-specific risks.
3. General Health and Safety Policies
3.1 Workplace Safety and Risk Prevention Policy
All employees, contractors, and visitors must comply with site safety protocols
Job Hazard Analysis (JHA) must be conducted for all construction activities
Permit to Work (PTW) system must be enforced for high-risk tasks
Deliverables:
Workplace Safety Guidelines and Awareness Campaigns
Site-Specific Risk Assessment Reports
Personal Protective Equipment (PPE) Distribution Logs
Benchmark: 100 percent compliance with risk assessments before work execution.
3.2 Personal Protective Equipment (PPE) Policy
All personnel must wear mandatory PPE as per job-specific risk assessments
Subcontractors and suppliers must comply with PPE policies
Non-compliance with PPE requirements results in work stoppage and corrective action
Deliverables:
PPE Compliance Checklists and Audit Reports
PPE Inspection and Maintenance Logs
Subcontractor Safety Compliance Reports
Benchmark: 99 percent compliance with PPE policies across all sites.
4. Construction Site Safety Procedures
4.1 Safety Inspection and Monitoring Procedures
Daily toolbox talks and site safety briefings must be conducted before work begins
Routine inspections must be carried out to identify safety violations
Unsafe work conditions must be reported and corrected immediately
Deliverables:
Site Safety Inspection Reports
Non-Conformance Reports (NCR) for safety violations
Corrective and Preventive Action (CAPA) Logs
Benchmark: 95 percent site safety compliance with a declining trend in NCRs.
4.2 Equipment and Machinery Safety Procedures
All heavy equipment must be inspected before operation
Only certified operators must be authorized to use machinery
Lockout/Tagout (LOTO) procedures must be enforced for hazardous equipment
Deliverables:
Equipment Safety Compliance Logs
Operator Certification and Training Records
Lockout/Tagout (LOTO) Inspection Reports
Benchmark: Zero unauthorized equipment usage or unsafe machine operations.
5. Emergency Response and Crisis Management Policies
5.1 Fire Prevention and Evacuation Procedures
All sites must have a Fire Safety and Emergency Evacuation Plan
Firefighting equipment must be regularly inspected and accessible in all work zones
Quarterly fire safety drills must be conducted
Deliverables:
Fire Safety Compliance Reports
Emergency Evacuation Drill Records
NFPA and Saudi Civil Defense Compliance Logs
Benchmark: 100 percent readiness for fire emergencies.
5.2 First Aid and Medical Emergency Procedures
First Aid Stations must be available on all project sites
Trained medical personnel must be on-site for high-risk operations
All incidents must be reported and investigated for corrective action
Deliverables:
First Aid and Medical Emergency Logs
Incident Investigation and Root Cause Analysis Reports
Emergency Response Training Records
Benchmark: Zero delays in emergency medical response times.
6. Regulatory Compliance and Legal Safety Procedures
6.1 Saudi Labor Law and SBC Safety Compliance Procedures
Ensure compliance with occupational health and safety mandates under Saudi Labor Law
Secure required approvals from municipal authorities before work execution
Implement safety training and awareness programs for all employees
Deliverables:
Regulatory Compliance Checklists
Municipality Safety Inspection Reports
Employee Safety Training Attendance Logs
Benchmark: Zero legal violations or regulatory non-compliances.
6.2 ISO 45001 and OSHA Compliance Procedures
All safety management systems must align with ISO 45001 standards
Worksite hazard controls must follow OSHA safety protocols
Incident reporting and corrective actions must be documented for continuous improvement
Deliverables:
ISO 45001 Compliance Reports
OSHA Safety Audit Logs
Corrective and Preventive Action (CAPA) Reports
Benchmark: 100 percent adherence to ISO 45001 standards with zero non-conformances.
7. Digital Safety Monitoring and Reporting
7.1 Integration of Digital Safety Compliance Systems
Technology
Functionality
Application in Health and Safety Policies
Aconex
Document Control, Incident Tracking
Ensures safety compliance and regulatory documentation management
SAP ERP
Incident and Hazard Reporting, Safety Audits
Centralized monitoring of workplace safety performance
Power BI Dashboards
Real-Time Safety Analytics
Tracks compliance, hazard reports, and safety KPIs
Benchmark: 100 percent of safety policies must be digitally monitored and recorded.
8. Conclusion
The Health and Safety Policies and Procedures at BEC Arabia ensure:
Standardized enforcement of safety measures across all projects
Regulatory and legal compliance with national and international standards
Seamless integration of safety policies into engineering, procurement, and construction activities
Continuous monitoring and digital tracking for proactive risk mitigation
By embedding structured safety policies into daily operations, BEC Arabia ensures a safe, compliant, and risk-free construction environment.
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