Data Storage & Access

Human Capital Resources (HCR) Department – Data Storage & Access

Overview

The Human Capital Resources (HCR) Department at BEC Arabia follows a structured SharePoint-based data storage system to ensure secure, organized, and efficient management of employee records, HR policies, and compliance documentation.

• All HR-related files must be stored in SharePoint to maintain data security, integrity, and accessibility.

• Emails, USBs, and external storage should not be used for document sharing.

• Department employees have automatic access to the HCR SharePoint folder based on their roles.

• Cross-department access requires approval from the HCR department head before requesting access from the Business Technology (BT) team at [email protected].

Need access to a folder? Contact your department head or email BT support for approvals.

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Quick Access to HCR SharePoint Folders

Click on a folder name to open it directly in SharePoint.

📁 HCR Department Main Folders

Folder Name	Description	Access Link
📜 Policies & Procedures	HR policies, SOPs, employee handbooks, and compliance guidelines.	Open Folder
📊 Reports & Analytics	Employee performance reports, HR dashboards, workforce analytics.	Open Folder
📝 Forms & Templates	Standardized HR forms, leave request templates, employee agreements.	Open Folder
📂 Employee Records & Contracts	Employment contracts, salary structures, performance evaluations.	Open Folder
✅ Compliance & Audit Records	Labor law compliance reports, HR audits, government filings.	Open Folder
🎓 Training & Development	Employee training programs, learning materials, certifications.	Open Folder
✉️ External Correspondence	HR communications with regulatory bodies, external recruitment firms.	Open Folder

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📁 Additional HCR Subfolders

Folder Name	Description	Access Link
📑 Employee Onboarding & Offboarding	Recruitment processes, exit interviews, clearance forms.	Open Folder
📈 Compensation & Benefits	Payroll data, bonus structures, benefits management records.	Open Folder
📜 Workforce Planning & Succession Management	Job descriptions, succession planning, talent pipeline records.	Open Folder
🎤 Employee Relations & Grievances	Workplace complaints, legal cases, disciplinary actions.	Open Folder

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Data Governance & Compliance

• All HCR documents must remain in SharePoint to ensure security, compliance, and accessibility.

• Quarterly audits will be conducted to track document access and ensure compliance.

• Unauthorized data sharing will be subject to IT policies and security measures.

Need access? If you require access to an HCR document but do not have permission:

1. Request approval from the HCR department head.

2. Submit an access request to [email protected] with department head approval.

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Important Notes for HCR Team

• Do not store HR-related documents in personal storage, USBs, or external cloud services.

• Use the SharePoint folders above for all official HR-related files.

• Keep folder names descriptive and structured for easy AI searchability.

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Need Help?

For technical support or access requests, contact [email protected] Approval is required from the HCR department head before submitting IT requests.