Templates

Human Capital Resources Templates

Aligned with KSA Labor Laws, Saudization (Nitaqat), Mega Project Frameworks, and International HR Best Practices

📂 Stored in SharePoint – HCR Templates Folder

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1. Introduction

The Human Capital Resources (HCR) Templates at BEC Arabia ensure standardization, compliance, and efficiency in managing all HR-related processes. These templates cover key areas such as recruitment, employee relations, performance management, payroll, compliance, and workforce planning.

All templates are stored in SharePoint for easy access, version control, and real-time updates.

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2. Recruitment and Onboarding Templates

2.1 Job Requisition Template

• Purpose: Standardizes the process of requesting new hires based on project needs and budget approvals.

• Key Inclusions:

  • Job title, department, and reporting structure

  • Justification for hiring

  • Required qualifications and experience

  • Budget approval section

📂 Stored in SharePoint – Job Requisition Template

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2.2 Employee Offer Letter Template

• Purpose: Provides a standardized format for issuing job offers.

• Key Inclusions:

  • Position details and salary offer

  • Employment type (permanent, contract, probation)

  • Start date and reporting instructions

📂 Stored in SharePoint – Offer Letter Template

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2.3 Employee Onboarding Checklist Template

• Purpose: Ensures new employees complete all necessary onboarding steps.

• Key Inclusions:

  • Document submission checklist (passport, visa, Iqama)

  • IT and email setup

  • HR orientation and training schedule

📂 Stored in SharePoint – Onboarding Checklist

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3. Employee Relations and Compliance Templates

3.1 Employee Grievance Form Template

• Purpose: Standardizes the process for employees to file complaints and disputes.

• Key Inclusions:

  • Nature of grievance

  • Supporting documents and evidence

  • HR response and resolution tracking

📂 Stored in SharePoint – Employee Grievance Form

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3.2 Non-Disclosure Agreement (NDA) Template

• Purpose: Ensures confidentiality in employee agreements.

• Key Inclusions:

  • Confidentiality clauses

  • Penalties for breach

  • Duration of NDA validity

📂 Stored in SharePoint – NDA Template

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3.3 Employee Termination and Exit Interview Template

• Purpose: Standardizes employee offboarding and feedback collection.

• Key Inclusions:

  • Reason for termination or resignation

  • Final payroll and benefits settlement

  • Exit feedback questionnaire

📂 Stored in SharePoint – Exit Interview Template

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4. Performance Management and Training Templates

4.1 Performance Appraisal Form Template

• Purpose: Standardizes annual performance evaluations.

• Key Inclusions:

  • KPIs and performance metrics

  • Employee self-assessment section

  • Manager feedback and scoring

📂 Stored in SharePoint – Performance Appraisal Form

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4.2 Employee Training Request Template

• Purpose: Standardizes requests for employee skill development programs.

• Key Inclusions:

  • Training course details and objectives

  • Cost approval and department allocation

  • Expected outcomes and feedback tracking

📂 Stored in SharePoint – Training Request Template

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5. Payroll and Compensation Templates

5.1 Payroll Processing and Salary Slip Template

• Purpose: Ensures accurate and legally compliant salary processing.

• Key Inclusions:

  • Employee details and pay period

  • Salary breakdown (basic, allowances, deductions)

  • Wage Protection System (WPS) compliance fields

📂 Stored in SharePoint – Payroll Template

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5.2 End-of-Service Benefits (ESB) Calculation Template

• Purpose: Ensures compliance with KSA labor law for final settlements.

• Key Inclusions:

  • Service duration and ESB formula

  • Leave encashment and unpaid balances

  • Gratuity and legal deductions

📂 Stored in SharePoint – ESB Calculation Template

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6. HR Compliance and Audit Templates

6.1 HR Compliance Audit Checklist Template

• Purpose: Ensures HR processes comply with KSA labor laws and Saudization regulations.

• Key Inclusions:

  • Employment contract compliance

  • Payroll and WPS tracking

  • Workplace safety and employee rights compliance

📂 Stored in SharePoint – HR Compliance Checklist

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6.2 Saudization (Nitaqat) Compliance Report Template

• Purpose: Ensures accurate reporting of Saudi national employment quotas.

• Key Inclusions:

  • Number of Saudi employees vs. total workforce

  • Training and development initiatives for Saudi employees

  • Quarterly compliance status and government reporting

📂 Stored in SharePoint – Saudization Compliance Report

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7. Crisis Management and Business Continuity Templates

7.1 HR Crisis Management Plan Template

• Purpose: Provides a structured response plan for workforce disruptions.

• Key Inclusions:

  • Emergency workforce planning procedures

  • Remote work and employee support policies

  • Crisis communication framework

📂 Stored in SharePoint – HR Crisis Management Plan

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7.2 Employee Safety and Well-being Assessment Template

• Purpose: Ensures compliance with workplace safety and employee well-being policies.

• Key Inclusions:

  • Workplace risk assessments

  • Mental health and wellness program tracking

  • Incident response and employee support plans

📂 Stored in SharePoint – Employee Safety Assessment

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8. Conclusion

The Human Capital Resources Templates at BEC Arabia ensure standardization, compliance, and operational efficiency across all HR functions. These templates streamline processes, enforce policy adherence, and improve workforce management in alignment with KSA labor laws and mega construction project requirements.