Policies and Procedures
Human Capital Resources Policies and Procedures
Aligned with KSA Labor Laws, Mega Project Frameworks, and International HR Best Practices
1. Introduction
The Human Capital Resources (HCR) Policies and Procedures at BEC Arabia establish a structured framework for managing all aspects of human resources, talent development, employee relations, workforce planning, and compliance. These policies align with KSA labor laws, Saudization (Nitaqat) regulations, ISO standards, and mega construction project requirements.
The goal of these policies is to ensure compliance, efficiency, fairness, and strategic workforce management, creating a sustainable and high-performing organization.
📂 Stored in SharePoint – HCR Policies & Procedures
2. General HR Policies
2.1 Employment Policies
Equal Opportunity Employment – BEC Arabia ensures fair recruitment and employment practices, prohibiting discrimination based on nationality, gender, religion, or disability.
Saudization Compliance – Hiring policies prioritize meeting Nitaqat requirements to ensure the required percentage of Saudi nationals is maintained.
Work Visa and Residency Regulations – All expatriate employees must have valid work visas and residency permits (Iqama), monitored through a compliance system.
📂 Stored in SharePoint – Employment Policy
2.2 Recruitment and Hiring Policies
Workforce Planning – Manpower requirements must be reviewed quarterly based on project needs.
Job Requisition Process – Hiring managers submit job requisitions based on budget approvals and project staffing plans.
Background Checks and References – All employees must pass criminal background checks, employment verification, and reference checks before onboarding.
Probation Period – All new hires undergo a 3 to 6-month probation period, after which a performance review determines permanent employment status.
📂 Stored in SharePoint – Recruitment Policy
2.3 Compensation and Benefits Policies
Salary Structure – Salaries are determined based on industry benchmarks, job grade, and experience levels.
Payroll Processing – Salaries are processed monthly through the company’s payroll system in compliance with Wage Protection System (WPS) requirements.
End-of-Service Benefits – Employees are entitled to gratuity payments as per KSA labor law, calculated based on years of service.
Overtime Pay – Overtime rates comply with Saudi labor law, where employees working beyond 48 hours per week receive additional compensation.
📂 Stored in SharePoint – Compensation & Benefits Policy
3. Employee Relations and Workplace Conduct
3.1 Employee Code of Conduct
Professional Behavior – Employees must adhere to ethical conduct, avoid conflicts of interest, and maintain professionalism in the workplace.
Confidentiality Agreement – Employees handling sensitive data must sign a Non-Disclosure Agreement (NDA) upon joining the company.
Anti-Harassment and Discrimination Policy – The company enforces a zero-tolerance policy for workplace harassment and discrimination.
Dress Code and Appearance Policy – Employees must maintain a professional appearance, especially in client-facing roles.
📂 Stored in SharePoint – Employee Code of Conduct
3.2 Grievance Handling and Conflict Resolution
Employee Grievance Process – Employees may file complaints through the HR grievance portal, with a response expected within 7 business days.
Mediation and Disciplinary Action – HR facilitates mediation for workplace conflicts before escalating to disciplinary action.
Whistleblower Protection – Employees reporting fraud, ethics violations, or safety concerns are protected under strict confidentiality policies.
📂 Stored in SharePoint – Grievance Handling Policy
3.3 Work Hours, Attendance, and Leave Policies
Working Hours – The standard workweek is 48 hours, with overtime paid as per Saudi labor law.
Annual Leave – Employees receive 30 days of paid annual leave after completing one year of service.
Sick Leave – Employees are entitled to up to 90 days of sick leave per year, including fully paid, partially paid, and unpaid leave stages.
Maternity & Paternity Leave – Female employees receive 10 weeks of paid maternity leave, while male employees get 3 days of paid paternity leave.
Public Holidays – Employees are entitled to paid leave on all official Saudi public holidays.
📂 Stored in SharePoint – Leave and Attendance Policy
4. Performance Management and Training Policies
4.1 Employee Performance Evaluation
Annual Performance Reviews – Employees are assessed annually based on KPIs and job competencies.
Probationary Evaluations – New hires are evaluated before completing their probationary period.
Promotion Criteria – Employees must demonstrate consistently high performance and leadership capabilities to be eligible for promotion.
📂 Stored in SharePoint – Performance Management Policy
4.2 Training and Career Development
Mandatory Training Programs – Employees must complete HSE (Health, Safety & Environment) training, leadership training, and technical skills development.
Training Reimbursement Policy – Employees pursuing certifications or professional development courses may be eligible for reimbursement.
Succession Planning and Leadership Development – High-potential employees are identified for fast-track leadership programs.
📂 Stored in SharePoint – Training & Development Policy
5. Compliance with KSA Labor Regulations
5.1 Saudization (Nitaqat) Compliance
Saudization Targets – BEC Arabia must meet the required percentage of Saudi employees in its workforce to maintain Nitaqat compliance.
Saudi Talent Development – The company offers training programs and career development plans for Saudi nationals.
📂 Stored in SharePoint – Saudization Compliance Policy
5.2 HR Legal Compliance and Audits
Employment Contract Compliance – All contracts must be registered with the Saudi Ministry of Human Resources and Social Development (MHRSD).
Regulatory Audits – HR policies undergo annual audits to ensure compliance with Saudi labor law and global HR standards.
📂 Stored in SharePoint – HR Compliance Audit Reports
6. Conclusion
The Human Capital Resources Policies and Procedures at BEC Arabia ensure structured, compliant, and efficient HR operations. By implementing HR best practices, legal compliance, and workforce development initiatives, the company maintains a high-performance work environment aligned with KSA labor laws and mega construction project requirements.
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